Info Source: Sources of Federal Government and Employee Information

Natural Resources Canada

Table of Contents

General Information

• Introduction to Info Source
• Background
• Responsibilities

Institutional Functions, Programs and Activities

• Core Responsibility 1: Natural Resources Science and Risk Mitigation
• Core Responsibility 2: Innovative Solutions and Sustainable Natural Resource Development
• Core Responsibility 3: Globally Competitive Natural Resource Sectors
• NRCan’s Institution Specific PIBs
• Internal Services

Additional Information

• Reading Room

General Information

Introduction to Info Source

Info Source describes the programs and activities, and the information holdings related to programs and activities, of government institutions subject to the Access to Information Act to facilitate the right of access. It also provides individuals, including current and former employees of the Government of Canada, with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

An index of institutions that are subject to the Access to Information Act and the Privacy Act is available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Department of Natural Resources was created by the Department of Natural Resources Act on January 12, 1995. It combined the former departments of Energy, Mines and Resources, and Forestry. Some groups in the department, such as the Geological Survey of Canada, have been in existence for more than a century. Natural Resources Canada (NRCan) reports to Parliament through the Minister of Energy and Natural Resources.

Read more on NRCan’s history.

Responsibilities

Under the Minister of Energy and Natural Resources, the department plays a pivotal role in helping shape the important contribution of the natural resources sectors to the Canadian economy, society and environment. These sectors, which comprise our forests, energy, minerals and metals, as well as related industries, including those dealing with earth sciences, are a cornerstone of Canadian prosperity and are helping build a 21st century economy.

Through partnership and innovation, Natural Resources Canada (NRCan) works with Canadians to make wise use of our resources, strengthening the social foundation of Canadian life. NRCan conducts innovative scientific research to generate and transfer ideas, knowledge and technologies. It continues to promote Canada's international interests to meet our global commitments related to natural resources and ensure Canada's place in the world. The department is organized into five science-based sectors, a Corporate Management and Services Sector, Public Affairs and Portfolio Management Sector, Strategic Policy and Results Sector, Major Projects Management Office and one corporate branch: Audit.

Read more about NRCan’s mandate and NRCan’s strategic outcomes.

Institutional Functions, Programs and Activities

The program information in this section follows Natural Resources Departmental Results Framework and Program Inventory of records for 2022-2023.

Core Responsibility 1: Natural Resources Science and Risk Mitigation

Lead foundational science and share expertise for managing Canada’s natural resources, reducing the impacts of climate change and mitigating risks from natural disasters and explosives.

Canadian Geodetic Survey: Spatially Enabling Canada

Description: The Canadian Geodetic Survey provides the fundamental reference frame and standards for the measurement of latitude, longitude, elevation and gravity anywhere in Canada and monitors motions of our continental landmass in support of geomatics and geoscience. This geospatial reference frame underpins all activities where positions matter, enabling mapping, land surveying, water management and engineering activities in Canada. A growing community of research scientists rely on the program's precise positioning and gravity information to study changes in the Earth. The program is delivered by real-time analysis of global satellite data, supporting client services that enable Canadians to use global navigation satellite systems (e.g. GPS) for precise positioning, including heights above sea level. Related tools and services are delivered directly to Canadians through the internet.

Canadian Geodetic Survey – Class of record

Records Description: Information is available in the form of Global Navigation Satellite System (GNSS) positioning dataNSS and geophysical data (e.g. crustal motion velocities, values of gravity) as well as geographical localisation and supporting documents that provide geoscience knowledge about Canada’s crustal motion and reference systems, required for precise positioning.

Document Types: Agreements, briefing notes, budgeting, communication plans, consultant reports, contracts, contribution agreements, correspondence, guidelines, inventory, licensing, planning, presentation decks, procedures, provincial/territorial relations, research, scientific publications, standards, testing, training, minutes of meetings, agendas, statistical reports, surveys, statements of work.

Record Number: NRCan ESS 003

Geological Knowledge for Canada's Onshore and Offshore Land

Description: Through this program, NRCan produces geoscientific data and knowledge to map the regional geological context of Canada’s onshore and offshore lands. NRCan provides information on new mineral and hydrocarbon potential to support other sectors and departments with strategic resource assessments, methodologies and data to make evidence-based decisions. NRCan also increases the availability and use of geoscience data assets and knowledge products by developing value-added analyses and tailoring information to broader audiences. NRCan acquires and interprets geophysical data that will be the basis of a formal submission defining the outer limits of the extended continental shelf beyond 200 nautical miles in the Atlantic and Arctic Oceans as part of Canada’s obligation to the United Nations Convention on the Law of the Sea. International recognition of this new offshore territory will give Canada sovereign rights over the natural resources on the seabed and subsoil.

Geological Knowledge for Canada's Onshore and Offshore Land – Class of record

Records Description: Information is available in the form of geophysical and geological data as well as geographical localisation and documents that provide geoscience knowledge about Canada’s land pertaining to earth sciences.

Document Types: Advice, agreements, briefing notes, budgeting, communication plans, consultations, contracts, grants and contributions, transfer payment agreements, correspondence, enquiries, frameworks, funding, planning, presentation decks, program review, provincial/territorial relations and agreements, research, risk management, standards, studies, testing, training, treasury board submissions, executive summaries, submission to the United Nations.

Record Number: NRCan ESS 021

Personal Information Bank: PPU 070 Geological Survey of Canada (GSC) Volunteers Initiative

Core Geospatial Data

Description: Through activities in this Program, NRCan delivers and enables foundational or core geospatial data that is accurate, authoritative and accessible. The data is co-developed with NRCan sectors, other government departments, 13 provinces and territories and the non-governmental sector. NRCan operates the Government of Canada’s network of satellite ground stations, the backbone of the GC remote sensing space program. These stations track, control, and receive data from Canadian and foreign space missions for scientific, mapping, weather, surveillance and other purposes. Core geospatial data is used for evidence-based decision making and contributes to Canada’s innovation and productivity improvements. In addition to other government departments, provinces and territories, the Program works closely with stakeholders in economic segments in natural resources and geomatics, citizens, non-profit institutions and organizations including academia, and foreign entities. The delivery of national standards-based core geospatial data, collected and utilized throughout the federal government, supports many objectives such as economic growth, public safety, security, environmental management and social well-being.

Core Geospatial Data – Class of record

Records Description: The mission of Core Geospatial Data is to increase the quality, access, use and integration of our authoritative geospatial data to support the departments core mandate, priorities and policy and decision making for the benefit of all Canadians. Effectively communicate our data, services and science, the impacts of what we do and our contribution to the department, government of Canada and the lives of Canadians. The Core Geospatial Data files range from satellite sensor design, to providing satellite support services to generating and managing vast amounts of authoritative data, to creating meaningful and problem-solving applications through the analysis of that data, and to ensuring that core geospatial data, products and services are accessible and useable.

Document Types: Agendas; briefing notes, budgeting, funding, communications plans, contracts, contribution agreements, consultant reports, correspondence, memoranda, minutes of meetings, presentation decks, project plans, architecture documents, flood maps, operational policies and procedures, project descriptions, project performance, project approval documents, project status reports, travel management, transfer payments, Treasury Board submissions, grants and contributions, licensing agreements, requests for information, user needs assessments, status reports, liaison with other government departments, federal, provincial, territorial, private sector and academic coordination, partnership and collaboration, conferences, international relations, standards and specifications, geospatial metadata, user support, Canadian Geospatial Data Infrastructure (CGDI), CGDI information products, Arctic Spatial Data Infrastructure (ASDI) documents, geospatial standards and operational policies, Federal Earth Observation Strategy; Canadian GeoSecretariat; Canadian Council on Geomatics (CCOG); Geographical Names Board of Canada (GNBC); Federal Committee on geomatics and Earth Observation (FCGEO).

Record Number: NRCan ESS 011

Canada-US International Boundary Treaty

Description: This program maintains the boundary between Canada and the United States and regulates the construction of works within three metres of the boundary. A clear boundary is essential for law enforcement, land administration, customs, immigration and the management of trans-boundary resources. Following a jointly developed plan, the U.S. and Canadian sections conduct routine inspections of the 8,900 km of boundary line, maintain about 8,000 monuments, clear 2,200 kilometres of boundary vistas through forest and brush, enhance boundary demarcation by adding new monuments and update survey data describing the boundary line and the geodetic relationship between boundary monuments. This program also provides legal survey research, advice and consultation for international boundary issues. The program’s work is delivered by the International Boundary Commission and is based on joint decision-making and equal contribution of the Canadian and U.S. counterparts.

Canada-US International Boundary Treaty – Class of record

Records Description: Information is available in the form of Official publications providing information on the state of the boundary monuments that define the international boundary including joint annual reports of the Commissioners, official maps of the boundary and geographical coordinates of the geographical boundary datasets that represent the international boundary. This information can be reviewed through maps and coordinates as well as a digital boundary.

Document Types:  Annual reports, applications, boundary maps, briefing notes, contracts, correspondence, Commissioners records of decision, official maps, letters decision regarding the construction of works near the boundary, Special survey reports, field reports.

Record Number: NRCan ESS 004

Personal Information Bank: PPU 065 Owners of works along the Canada – United States Border

Geoscience for Sustainable Development of Natural Resources

Description: This program creates new geoscience knowledge that supports sustainable development of Canada’s land, mineral, energy and water resources. Geoscientific knowledge informs land decisions such as marine protected areas, pre-exploration geoscience so that companies can efficiently discover new mineral and low-carbon footprint energy resources, and environmental and groundwater studies so that resource sites can be developed and efficiently remediated post-production. Integrating the results of these studies will increase the efficiency of discovery, sustaining mining- and energy-dependent communities, while ensuring that these developments impact the environment and groundwater in the most minimal way. NRCan provides expert advice to government departments, regulatory bodies and industry to inform regulatory policies, industry practices and environmental assessments, which contributes to sustainable land-use decision-making and groundwater management. This ultimately serves to improve Canada’s global competitiveness and supports the sustainable development of Canadian mining-dependent communities.

Geoscience for Sustainable Development of Natural Resources – Class of record

Records Description: Information is available in the form of geophysical and geological data as well as geographical localisation and documents that provides geoscience knowledge relevant to Canada’s land, mineral, energy and water resources.

Document Types: Advice, agreements, applications, authorizations, briefing notes, budgeting, certifications, communication plans, compliance tracking, consultations, contracts, transfer payment agreements, correspondence, enquiries, frameworks, funding, licensing, monitoring, planning, presentation decks, program review, provincial/territorial relations, research, risk management, standards, studies, surveillance, testing, training, Treasury Board submissions.

Record Number: NRCan LMS 012

Pest Risk Management

Description: This program delivers science-based solutions to address forest pest issues that have, or could have, significant negative impacts on Canadian forest values, resources, and trade of forest products across domestic and international borders. The program integrates research on native and invasive alien forest pest issues and focuses on the science and technology required for evidence-based forest pest management policies and practices in the federal government and for pest management organizations across Canada. Authoritative expertise and advice is provided and sustainable forest development and use of Canada’s forest is promoted. Pest outbreaks impact the wood fibre supply and could act differently under changing climate conditions. Similarly, the globalization in the movement of goods and people coupled with the limits in the efficacy of risk mitigation measures suggest that exotic forest pests will continue to be introduced in Canada and will have negative environmental, social and economic impacts. Key stakeholders include federal, provincial and territorial governments, organizations involved in pest management, including the forest products sector.

Pest Risk Management – Class of record

Records Description: Information is available regarding knowledge about forest pests (native and non-native insects and diseases) and tools to address them, in support of strategic and operational decision making by forest managers, forest protection agencies, the forest products sector, and the public. Information is also available about genomics scientific research under the Genomics Research and Development Initiative. Documents are available on the outputs of S&T activities delivered and supported by the Program, on contributions in support of forest health protection and science, as well as on overall Program management, performance and communications. Information supports the maintenance of healthy forests, a competitive natural resource sector, and safe trade of forest products.

Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, communication plans, conference management, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, inventory, media relations, monitoring, patents, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, requisitions, risk management, standards, studies, testing, training, transfer payments, Treasury Board submissions.

Record Number: NRCan CFS 006

Forest Climate Change

Description: This program delivers a significant response to climate change related to Canada’s forests. This program increases the resilience of Canada’s forests and forest sector to climate change by developing and disseminating adaptation tools, indicators, and regional integrated assessments of forest ecosystems’ vulnerability to climate change. The program also delivers analyses and projections for how forest carbon accounting and mitigation actions by provinces, territories and stakeholders can make long-term contributions to meeting Canada’s greenhouse gas emission reduction targets and ensures that forest-related greenhouse gas reporting requirements are met. In support of these objectives, the new 2 Billion Trees Program (2BT) will plant two billion incremental trees through cost-shared partnerships over the next 10 years to increase carbon sequestration (the removal of carbon from the atmosphere), as well as to provide other co-benefits to communities and ecosystems such as contributing to restoration of habitat for wildlife and biodiversity, health & community benefits from cleaner air and water, increased well-being and increased resilience to a changing climate (resilience to wildland fire, to flooding). The Forest Climate Change program supports forest sector competitiveness, optimizes the value of the forest, and advances environmental leadership by helping the sector understand the risks posed by changing climate conditions and by contributing to national climate change mitigation efforts. The program will involve collaboration with provincial/territorial forest management agencies, Indigenous peoples, industry, other stakeholders and Environment and Climate Change Canada.

Forest Climate Change – Class of record

Records Description: Information is available regarding knowledge about the impacts of climate change on Canada’s forests and forest sector, including adaptation tools, indicators, and regional integrated assessments of forest ecosystems’ vulnerability to climate change. Information is also available regarding analyses and projections for how forest carbon accounting and mitigation actions by provinces, territories and stakeholders can make long-term contributions to meeting Canada’s greenhouse gas emission reduction targets. Program planning and results information for 2 Billion Trees is made available twice yearly via the Departmental Plan and Departmental Results Report. 2 Billion Trees also publishes program results and updates on its webpage: https://www.canada.ca/en/campaign/2-billion-trees.html. Documents are available on the outputs of S&T activities delivered and supported by the Forest Climate Change Program, as well as on overall Program management, performance and communications. Information supports the advancement of adaptation and mitigation measures related to Canada’s forests in a changing climate.

Document Types: Advice, agreements, applications, briefing notes, communication plans, compliance tracking, conference management, consultations, consultant reports, contracts, correspondence, frameworks, inventory, media relations, monitoring, modelling, planning, policy, presentation decks, procedures, provincial/territorial relations, Indigenous relations, research, risk management, screening standards, studies, surveillance, testing, training.

Record Number: NRCan CFS 005

Climate Change Adaptation

Description: Through this program, NRCan advances climate adaptation in Canada by: Convening Canada’s Climate Change Adaptation Platform, a national, multi-stakeholder forum that brings together representatives from federal, provincial and territorial governments; Indigenous organizations; industry; professional; and not-for-profit organizations; and researchers to collaborate on delivering adaptation actions and building resilience across Canada. Leading Canada in a Changing Climate, the national assessment of how Canada’s climate is changing, the impacts of these changes and how we are adapting to reduce risk. The resulting reports will serve as a resource for Canadians, raising awareness of the key issues facing our country and providing information to support sound adaptation decisions and actions. Managing a funding program that facilitates, through co-funded projects, the development, sharing and use of knowledge, tools and practices to enhance practical action on climate adaptation. Delivering the Building Regional Adaptation Capacity and Expertise (BRACE) Program, which works directly with the provinces to increase adaptation uptake and advance related activities by building capacity through training, internships and knowledge exchange activities.

Climate Change Adaptation – Class of record

Records Description: Information is available about the impacts of and adaptation to climate change in Canada, with a focus on coastal management, natural resource sectors, adaptation skills and economics. that is used by decision-makers to plan, design and implement climate change adaptation actions. Documents are available on projects funded through operating and contribution funds and their outputs, meetings convened on the topic and information provided to stakeholders and the public.

Document Types: Agendas, briefing notes, budgeting, funding, communications plans, contracts, contribution agreements, consultant reports, correspondence, memoranda, minutes of meetings, presentation decks, project plans, operational policies and procedures, project descriptions, project performance, project approval documents, project status reports, travel management, transfer payments, Treasury Board submissions, grants and contributions, licensing agreements, requests for information, user needs assessments, status reports, liaison with other government departments, federal, provincial, territorial, private sector and academic coordination, partnership and collaboration, conferences, international relations, and Public Opinion Research Reports.

Record Number: NRCan LMS 011

Explosives Safety and Security

Description: The Explosives Safety and Security Branch within Natural Resources Canada is the national regulator of explosives and the centre of expertise for commercial explosives testing and research. It contributes to the safety of the public and all workers involved in the explosives industry in Canada, as well as national security. Its Explosives Regulatory Division issues licences, permits and certificates for explosives, ammunition, and pyrotechnics to manufacturers, transporters, importers, exporters, sellers and users of explosives. The Canadian Explosives Research Laboratory is the only facility of its kind in Canada that conducts science and technology on commercial explosives and contributes to national security via expertise in blast effects and chemical precursors.

Explosives Safety and Security – Class of record

Records Description: Information is available regarding the regulation of the Canadian explosives and restricted component sector including application requirements for, and type and number of explosives authorizations, manufacturing and storage licences, transportation, import, export and in-transit permits, manufacturing certificates, and firework operator certificates. Information is also available on the number of yearly inspections, enrolments of restricted component sellers, regulatory fees, and outreach activities to promote compliance with the Explosives Act and its regulatory regime. Information on amendments and proposed amendments to the regulatory regime to ensure it remains up to date with industry and other best practices, is also available. Further information on the regulation of the Canadian explosives and restricted component sectors is classified as Protected B due to safety, commercial, and national security interests. Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, certifications, communication plans, complaint management, conference management, consultations, consultant reports, correspondence, enforcement, enquiries, explosives (high explosives, initiation systems, military and law enforcement, cartridges, propellants, fireworks, pyrotechnics, rocket motors, special purpose), frameworks, funding, importations, inspections, inventory, legislation, licensing, manufacturing, media relations, monitoring, permits, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, regulations, risk management, sale, screening, standards, storing studies, testing, training, transportation, Treasury Board submissions.

Record Number: NRCan MMS 003

Personal Information Banks:

PIB PPU 005: Explosives, Precursors Licences, Certificates, Permits, Enrolments, Other Regulatory Documents

PIB PPU 125: Fireworks Operator Certificates

Geoscience to Keep Canada Safe

Description: This program undertakes the monitoring, research and effective planning against various natural and human-induced hazards, including earthquakes, tsunamis, landslides and impacts related to climate change, geomagnetic storms, radiological and nuclear incidents. Through the provision of hazard information, NRCan helps other levels of government, including international government bodies, as well as the private sector and professional organizations to prevent, mitigate, prepare for, respond to and recover from natural disasters. Similarly, geoscience information is used by these stakeholders to minimize the risk of climate change to communities and infrastructure in vulnerable areas.

Geoscience to Keep Canada Safe Class of record

Records Description: Information is available regarding scientific understanding, monitoring and alerting related to natural hazards and climate change impacts in Canada. Documents are available on hazard assessments and some corresponding risks to assist mitigation, planning and response Information supports both tactical and strategic decisions to reduce impacts from natural hazards in Canada.

Document Types: Agendas, briefing notes, budgeting, funding, communications plans, contracts, contribution agreements, consultant reports, correspondence, memoranda, minutes of meetings, presentation decks, project plans, architecture documents, operational policies and procedures, project descriptions, project performance, project approval documents, project status reports, travel management, transfer payments, Treasury Board submissions; grants and contributions, licensing agreements, requests for information, user needs assessments, status reports, liaison with other government departments, federal, provincial, territorial, private sector and academic coordination, partnership and collaboration, conferences, international relations, standards and specifications, geospatial metadata, user support, Canadian Geospatial Data Infrastructure (CGDI), CGDI information products, Arctic Spatial Data Infrastructure (ASDI) documents, geospatial standards and operational policies; Federal Earth Observation Strategy; Canadian GeoSecretariat; Canadian Council on Geomatics (CCOG); Federal Committee on geomatics and Earth Observation (FCGEO).

Record Number: NRCan LMS 011

Wildfire Risk Management

Description: This program provides tools and applied science to help governments, industries, communities and citizens adapt and live with wildfire impacts. Although wildfire is an important process necessary to maintain forest health and diversity, it has threatened more people, property and natural resource values in the past decade than ever before. Despite advances in fire management wildfires are larger and more severe during longer fire seasons which is expected to continue under a changing climate. As the Government of Canada, Provinces and Territories all have responsibilities related to wildfire management, a strong partnership across governments is required to minimize the risks and impacts of wildfires. The Canadian Forest Service will provide national leadership, particularly on wildfire science, by actively cultivating new partnerships and new investments, being flexible in delivery models to achieve results faster, and making visible and significant contributions to the Canadian Wildfire Strategy.

Wildfire Risk Management – Class of record

Records Description:

Information is available regarding governance, administration, performance, and communications of the program. Documents are available on the program priorities, finances, and delivery. Information supports operational and strategic decisions to design, implement and manage the science program.

Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, communication plans, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, media relations, monitoring, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, risk management, , studies, training, transfer payments, Treasury Board submissions.

Record Number: NRCan CFS 006

Polar Continental Shelf Program

Description: The Polar Continental Shelf Program (PCSP) coordinates logistics for Canadian government agencies, provincial, territorial and northern organizations, universities and independent groups conducting research, particularly in Canada's North. PCSP logistics support includes charter air transportation to and from remote field camps throughout the Canadian Arctic, fuel for aircraft, equipment and camps, and loan of field equipment and vehicles across Canada. Also available are accommodations, meals, and working space (including a multi-purpose laboratory) at the PCSP facility in Resolute, Nunavut, as well as a communications network that links the PCSP with science teams in field camps dispersed throughout the Canadian Arctic.

Polar Continental Shelf Program – Class of record

Records Description: Information is available about the logistics support provided to clients of the PCSP. This includes aircraft schedules outlining travel plans for each project and lists of equipment loaned to each client. Project agreements describe the cost sharing arrangements between NRCan and the client and describe the logistics support that will be provided by the PCSP and the responsibilities of each party. Clients request support from the PCSP via an online application form, and a copy of each application form are retained for records, which include a description of the project, the locations where work is planned, and details about the applicant and participants. Information is available regarding governance, administration, performance, and communications of the program. Documents are available on management, finances, procedures, delivery, and services provided by the program. Information supports operational and strategic decisions to design, implement and manage the PCSP.

Document Types: Agreements, applications, briefing notes, budgeting, documents, contracts, correspondence, enquiries, inventory documents, waivers, presentation decks, procedures documents, project screening results, meeting summaries, memoranda of understanding, planning documents, reports, project management documents, and procurement documents.

Record Number: NRCan ESS 010

Personal Information Bank: PIB PPU 080 Polar Continental Shelf Program

Core Responsibility 2: Innovative and Sustainable Natural Resources Development

Lead the transformation to a low-carbon economy by improving the environmental performance of Canada’s natural resource sectors through innovation and sustainable development and use.

Energy Innovation and Clean Technology (EICT)

Description: This program helps lead Canada’s transformation to a low-carbon economy by accelerating innovation and the development of new clean technologies and solutions needed to reduce emissions and promote sustainable growth from the production and use of energy and other natural resources. EICT spurs advances in energy innovation, clean technologies and solutions through supporting scientific research, development and demonstration (RD&D) projects and initiatives (up to first commercial installation). With strategic investments, collaborations and partnerships, EICT supports the delivery of key federal policy initiatives to address climate change, energy transformation and clean growth.

Energy Innovation and Clean Technology (EICT) – Class of record

Records Description: Information is available regarding governance, administration, performance, and communications of the programs. Documents are available on management, finances, delivery and services provided by the programs. Information supports operational and strategic decisions to design, implement and manage RD&D funding programs.

Document Types: Advice, agreements, analysis, applications, audits, briefing notes, budget, certifications, communication plans, conference management, consultations, contract, contribution agreements, correspondence, development, evaluation, funding, inventory, international relations, licensing, press releases, Memoranda of Understanding, Memoranda to Cabinet, monitoring, planning, program development, provincial/territorial relations, presentation decks, program review, publications, regulations, reports, research, risk management, screening, standards, studies, testing, training, transfer payments, Treasury Board submissions, workshops.

Record Number: NRCan IETS 010

Green Mining Innovation

Description: This strategic research and development program is delivered by NRCan’s CanmetMINING laboratories. The program has two key objectives: to reduce the environmental impacts of mining; and to improve Canada’s competitiveness. Strong environmental performance is closely linked to the long-term economic growth of the mining industry and is essential for maintaining public trust in Canada’s development of its mineral resources. In undertaking this work, NRCan is focused on three priority areas: critical minerals research and development, efficient mining technologies & best practices, and climate resilient mining. Several specialized services such as the production of certified reference materials and diesel engine certification are also delivered by the program.

Green Mining Innovation – Class of record

Records Description: Information is available regarding governance, administration, performance, and communications of the programs. Documents are available on management, finances, delivery and services provided by the programs. Information supports operational and strategic decisions to design, implement and manage RD&D funding programs.

Document Types: Advice, agreements, analysis, applications, appeals, assessments, audits, authorizations, briefing notes, budgeting, certifications, communication plans, complaint management, compliance tracking, conference management, consultations, consultant reports, contracts, contribution agreements, coordinating, Corporate Social Responsibility (CSR), correspondence, enforcement, enquiries, frameworks, funding, inspections, international relations, inventory, investigations, legislation, licensing, media relations, monitoring, permits, planning, policy, presentation decks, program review, procedures, provincial/territorial relations decks and presentations, regulation, research, reporting, risk management, screening, standards, studies, surveillance, sustainable development, testing, training, transfer payments, Treasury Board submissions.

Record Number: NRCan MMS 010

Fibre Solutions

Description: This program responds directly to end-user needs by developing and deploying sustainable fibre-based solutions that support the forest sector transition to a low-carbon economy, contributing to mitigation and adaptation activities in response to a changing climate. It develops the knowledge, tools and techniques to evaluate trees in order to better understand, locate and produce the desirable fibre attributes for both traditional and emerging members of the diversifying forest-based sector. The products developed are those required by forest managers and fibre end-users to put forward innovative wood processes and products. This program advances these ends in close collaboration with both the Canadian Forest Service and FPInnovations research activities, creating a continuum between foundational, medium and short term, applied and market-driven research activities. This program supports the forest-based sector’s uptake and use of the resulting knowledge, tools and techniques through dedicated technology transfer resources and activities. It further extends a collaborative, multi-stakeholder approach to advancing the forest sector’s understanding, location and production of desirable fibre through the leverage of aligned contribution funding and the unique resource of the Petawawa Research Forest, a 10 square kilometer forest.

Fibre Solutions – Class of record

Records Description: Information is available regarding governance, administration, performance, and communications of the program. Documents are available on management, finances, delivery and services provided by the program. Information supports operational and strategic decisions to design, implement and manage RD&D funding program.

Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, certifications, communication plans, compliance tracking, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, legislation, licensing, market strategies and handbook and procedures for applicants, media relations, monitoring, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, risk management, studies, testing, training, transfer payments, Treasury Board submissions.

Record Number: NRCan CFS 007

Personal Information Bank: PIB PPU 015 Certification in Non-Destructive Testing

Sustainable Forest Management

Description: This program supports and carries out forest research that fills priority knowledge gaps about the dynamics of forest ecosystems, and identifies suitable indicators used to monitor and understand the impacts of natural and human disturbances, specifically with respect to sustainable forest management. Increasingly international markets require evidence that Canadian forest products are coming from sustainably managed forests, and this evidence needs to be developed, gathered and provided to the key actors involved with international markets in a clear and understandable format. This program will provide the knowledge and data needed to track the progress toward sustainable forest management; ensure timely and accurate information-sharing both at the national and regional level; and inform the development, implementation and continuous improvement of forest management practices. The target groups for this program include the forest sector, provinces and territories, other federal government departments, foreign governments and international organizations/alliances.

Enhancing Sustainable Forest Management Practices– Class of record

Records Description: Information is available regarding governance, administration, performance, and communications of the program. Documents are available on management, finances, delivery and services provided by the program. Information supports operational and strategic decisions to design, implement and manage the science program.

Document Types: Advice, agreements, applications, audits, , briefing notes, budgeting, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, funding, media relations, monitoring, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, studies, training, transfer payments, Treasury Board submissions.

Record Number: NRCan CFS 007

Personal Information Bank: PIB PPU 040 Private Forestlands Rehabilitation Program

Cumulative Effects

Description: This program focuses on the issue of increasing overlap in renewable and non-renewable natural resource development in Canada’s forested ecosystems. This is done by understanding the impacts and risks to forest ecosystems as well as to social and economic values resulting from multiple resource development activities, in addition to natural disturbances and climate change, thus distinguishing it from the sustainable forest management program. This program aims to improve the environmental performance of Canada’s resource sectors by creating and mobilizing the knowledge, tools and techniques needed to assess, prevent, minimize and mitigate cumulative effects. Addressing these cumulative effects will minimize unintended impacts to economic, environmental and social values, and result in more efficient, transparent and consistent decision-making in natural resource development.

Addressing cumulative effects in the context of natural resource development will consist of three inter-related components: 1) understanding and assessing the risk and scale of cumulative effects; 2) understanding the impact on, and trends of, ecosystem values; and 3) management actions to minimize the impacts on values.

The program will work with industrial natural resource sectors, other government departments, provincial and territorial agencies, academia and non-governmental organizations.

Cumulative Effects – Class of record

Records Description: Information is available regarding governance, administration, performance, and communications of the program. Documents are available on management, finances, delivery and services provided by the program. Information supports operational and strategic decisions to design, implement and manage the science RD&D funding program.

Document Types: Advice, agreements, applications, audits, , briefing notes, budgeting, consultations, consultant reports, contracts, contribution agreements, correspondence, enquiries, funding, media relations, monitoring, planning, policy, presentation decks, program review, procedures, provincial/territorial relations, research, studies, , training, transfer payments, Treasury Board submissions.

Record Number: NRCan CFS 005

Lower Carbon Transportation

Description: In line with Canada’s objectives to address climate change, the Lower Carbon Transportation program’s objective is to increase energy efficiency in the transportation sector and to transition transportation to lower carbon options. The program provides accurate, relevant and factual information on fuel efficiency and lower carbon modes of on-road transportation to raise awareness on fuel efficiency and inform purchasing decisions on lower carbon transportation products and services. Effective fleet management practices to reduce greenhouse gases are also shared with industry, P/T and other Federal Departments. Partnerships with external organizations to share information, best practices and benchmark, also incite behavioural change for those operating vehicles and those providing or using commercial freight and passenger services. Development of codes and standards, and alignment of codes and standards across North America supports those who supply vehicles, fuels, and develop infrastructure by enabling the compatibility between components of lower carbon vehicles and refueling infrastructure. Direct financial support to the private sector strengthens their investment in the installation of lower carbon fuels recharging and refueling infrastructure. This is built upon strong collaboration with provinces and territories.

Notes: This class of records was formerly called Energy Future Fuels

Lower Carbon Transportation – Class of record

Records Description: Information is available regarding the low carbon fuels and transportation sector in the areas of research and government programs/initiatives. Associated documents include grants and contribution agreements between Natural Resources Canada and applicants, applications, evaluations, reports, contracts, payments, correspondence letter of conditional approval and approvals. Additional documents are available regarding the analysis, review, development and implementation of policy and programs. This information supports the development and implementation of policies and programs intended to reduce emissions of fuels and within the transportation sector. Research and reports are made publicly available through a web-based resource library.

Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, certifications, communication plans, complaint management; conference management; consultations; reports; contracts; contribution agreements; payments; correspondence; environmental assessment; inquiries; frameworks; funding; letter of conditional approval; media relations; monitoring; planning; presentation decks; program review; procedures; research; risk management; standards; studies; training; evaluation; workshops.

Record Number: NRCan ES 323

Electricity Resources

Description: The Electricity Resources Branch leads on supporting clean electricity infrastructure projects, smart grid infrastructure, and emerging non-greenhouse gas emitting technologies and strengthening the cyber security and resiliency of domestic and cross-border critical energy infrastructure. It develops federal policy and programs in the areas of renewable, electrical and nuclear energy, uranium and radioactive waste and critical energy infrastructure security. It provides advice and recommendations on domestic and international issues regarding electricity, the security of critical energy infrastructure the nuclear supply chain and the nuclear fuel cycle. It supports the Minister in his legislative responsibilities under the Nuclear Energy Act, Nuclear Fuel Waste Act, Nuclear Safety and Control Act, Nuclear Liability and Compensation Act, etc. It supports the Minister regarding his responsibilities for the Canadian Nuclear Safety Commission and Atomic Energy of Canada Limited.

Electricity Resources – Class of record

Records Description: Information is available regarding the electricity sector in the areas of policy and government programs/initiatives. Associated documents include grants and contribution agreements between Natural Resources Canada and applicants, applications, evaluations, reports, contracts, payments, correspondence letter of conditional approval and approvals. Additional documents are available regarding the analysis, review, development and implementation of policy and programs. This information supports the development and implementation of policies and programs intended to advance and reduce emissions in the electricity sector.

Document Types: Legislation, advice, policies, procedures, studies, regulations, applications, audits, authorizations, briefing notes, budgeting, communication plans, complaint management, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, meeting reports, monitoring, presentation decks, research, risk management, standards, evaluations, planning, protocols and agreements, Treasury Board Submissions.

Record Number: NRCan ES 400

Energy Efficiency

Description: Energy efficiency is a component of long-term decarbonization of the economy, a short-term means of reducing emissions and improving economic competitiveness. Canada has the [or one of the] most energy-intensive economy per capita among International Energy Agency member countries. Therefore, the objective of the Energy Efficiency Program is to encourage and enable the implementation of cleaner and more energy efficient technologies, products and practices through activities (e.g. collaboration; provide standards, certifications, product specifications, building codes, tools and Gs&Cs), and outputs targeting energy consumers, industry, the housing and building sectors, and equipment manufacturers. The Program directly benefits energy consumers in Canada by reducing energy consumption, which lowers energy costs, and decreasing greenhouse gas emissions, including from federal government operations.

The Program will improve energy efficiency through increasing awareness of energy efficient solutions, engaging target groups in improving energy efficiency and building capacity (knowledge, skills and ability) to implement energy efficient technologies, products and practices. The program is built upon strong collaboration with provinces, territories, and other stakeholders, and alignment with North American governments.

Energy Efficiency – Class of record

Records Description: Information is available regarding governance, administration, performance, and communications of the programs. Documents are available on management, finances, delivery and services provided by the programs. Information supports operational and strategic decisions to design, implement and manage G&C funding programs.

Document Types: Advice, agreements, analyses, applications, assessments, audits, authorizations, briefing notes, budgets, communications, complaints, compliance tracking, consultations, contracts, contribution agreements, correspondence, evaluations, exchanges of letters, inquiries, frameworks, funding, legislation, letters of agreement, licensing, marketing, media relations, memos, Memoranda of Understanding, monitoring, minutes, participant arrangements, planning, policy, presentation decks, program review, projects, procedures, reports, risk management, screening, standards, studies, surveys, training, Treasury Board submissions, evaluations, workshop information.

Record Number: NRCan ES 450

Personal Information Banks:

PIB PPU 055:  Canada's Energy Efficiency Awards

PIB PPU 141: ecoENERGY Retrofit - Homes Program

PIB PPU 090: EnerGuide for Houses and EnerGuide for Houses Retrofit Incentive Programs

PIB PPU 120: Energy Ambassador Award

Oil to Heat Pump Affordability Grant

Description: Records related to the information described in this bank contain personal information name, contact information (telephone number and email address), address, property tax-roll number (to validate the ownership of the property), government issued ID with an address (to validate the participant’s identity), copies of invoices of heating oil purchase (to ensure the property is heated with oil), and the number of people living in the household. Program eligibility criteria includes falling inside the threshold of a median or low income level. The applicant will also be required to provide their social insurance number and date of birth. This information in combination with the participant’s name will be used to validate the household income and ensure it meets the grant requirements. Through that validation, the program will collect participant’s net income, total income tax payable and net income of spouse. The median income level is set by Statistics Canada, based on the number of people living in the household. In addition, proof of fuel oil use will be required, through submission of the last 12 months of fuel oil bills by program participants. Personal information may also be collected through the provision of government-issued ID such as drivers’ licenses.

Oil to Heat Pump Affordability Grant – Class of record

Records Description: The Oil to Heat Pump Affordability Grant as a new stream under the existing Canada Greener Homes Initiative, to help financially vulnerable Canadian households save thousands of dollars in their annual heating bills, increasing affordability and energy security while reducing greenhouse gas emissions by approximately 0.5-1.0 Mt per year in 2030.

Document Types: Advice, agreements, analyses, applications, assessments, audits, authorizations, briefing notes, budgets, communications, complaints, compliance tracking, consultations, contracts, contribution agreements, correspondence, evaluations, exchanges of letters, inquiries, frameworks, funding, legislation, letters of agreement, licensing, marketing, media relations, memos, Memoranda of Understanding, monitoring, minutes, participant arrangements, planning, policy, presentation decks, program review, projects, procedures, reports, risk management, screening, standards, studies, surveys, training, Treasury Board submissions, evaluations, workshop information.

Record Number: NRCan ES 455

Personal Information Banks: PIB PPU 142 Oil to Heat Pump Affordability Program

Energy and Climate Change Policy

Description: The Program provides policy advice to and supports activities for the Minister of Natural Resources, senior government officials and key stakeholders to inform decisions and advance initiatives related to energy and climate change, including positioning Canada as a reliable partner and global leader in clean energy. Central to this program is collaboration with other departments, stakeholders such as provinces and territories, and international partners. Key activities include engaging with relevant stakeholders to inform government priorities and actions, facilitating knowledge exchange through networks and partnerships, developing and advancing policy options, fostering international agreements and initiatives that support Canada’s energy priorities, and driving the sector towards a competitive energy future with net-zero greenhouse gas emissions. Supporting functions include conducting analysis, providing strategic advice, negotiating Canadian positions, undertaking economic research, leading the government’s participation in domestic and international energy and environmental initiatives, and developing and disseminating Canada’s clean energy narrative. The program’s ultimate goal is to serve as the government’s central policy hub for clean energy and climate change mitigation and Canada’s energy transition, work with partners to advance shared energy priorities, and ensure that Canadians have access to clean, reliable and affordable energy to support sustainable and inclusive economic growth.

Energy and Climate Change Policy – Class of record

Records Description: Information and analysis which supports Canada’s clean energy transition and advances climate policy objectives. This includes documents related to stakeholder engagement and/or public consultation, research on trends, agendas for meetings or workshops, policy studies, and briefing materials pertaining to activities that support net-zero commitments.

Document Types: Legislation, advice, policies, procedures, studies, regulations, applications, audits, briefing notes, budgeting, communication plans, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, meeting summaries, presentation decks, research, risk management, planning, protocols memos, statements of work, agendas, workshops and agreements.

Record Number: NRCan ES 400

Innovative Geospatial Solutions

Description: NRCan delivers and enables geospatial data innovation and experimentation through research and development into new technologies, interoperability, technology transfer, methods, standardization and product (new forms of evidence) delivery of ways to observe the Earth. The program and its stakeholders create new science, data and tools to collect, supply, use and share information to support critical and emerging GoC priorities. Geospatial innovation supports downstream research and critical operations, leading to better decision making for the environment, society and the economy. To deliver its innovative geospatial solutions, the program works closely with stakeholders at NRCan, internal to government, provinces, territories and communities, economic segments in natural resources, geomatics and Earth Observation, citizens, non-profit institutions and organizations including academia, and foreign entities. The delivery of innovation and experimentation in geospatial data supports many objectives such as economic growth, public safety, security, environmental management and social well-being.

Innovative Geospatial Solutions – Class of record

Records Description: The mission of Core Geospatial Data is to increase the quality, access, use an integration of our authoritative geospatial data to support the departments core mandate, priorities and policy and decision making for the benefit of all Canadians. Effectively communicate our data, services and science, the impacts of what we do and our contribution to the department, government of Canada and the lives of Canadians. The Core Geospatial Data files range from satellite sensor design to providing satellite support services to generating and managing vast amounts of authoritative data, to creating meaningful and problem-solving applications through the analysis of that data, and to ensuring that core geospatial data, products and services are accessible and useable.

Document Types: Agendas, briefing notes, budgeting, funding, communications plans, contracts, contribution agreements, consultant reports, correspondence, memoranda, minutes of meetings, presentation decks, project plans, architecture documents, operational policies and procedures, project descriptions, project performance, project approval documents, project status reports, travel management, transfer payments, Treasury Board submissions, grants and contributions, licensing agreements, requests for information, user needs assessments, status reports, liaison with other government departments, federal, provincial, territorial, private sector and academic coordination, partnership and collaboration; conferences; international relations; standards and specifications; geospatial metadata, user support; Canadian Geospatial Data Infrastructure (CGDI); CGDI information products; Arctic Spatial Data Infrastructure (ASDI) documents; geospatial standards and operational policies; Federal Earth Observation Strategy; Canadian GeoSecretariat; Canadian Council on Geomatics (CCOG); Federal Committee on geomatics and Earth Observation (FCGEO).

Core Responsibility 3: Globally Competitive Natural Resource Sectors

Advance and promote market access, inclusiveness and competitiveness for Canada’s natural resource sectors, in support of jobs and economic growth. Also includes statutory payments for offshore petroleum.

Forest Sector Competitiveness

Description: This program responds to cyclical and structural downturns and trade irritants that threaten the forest sector. The Program seeks to diversify markets, products, and processes. These outcomes are essential to the long-term viability and growth of Canada's forest sector. This Program addresses forest industry challenges/needs through initiatives that advance Canada's bioeconomy and create/maintain market opportunities. Program success is also supported by work that advances favourable international forest policies and increased Indigenous participation in natural resource development. Initiatives include the delivery of transfer payment programs, the development of strategies, advocacy/advice, and international policy work that together advance Canada's priorities on trade, jobs, the economy, climate change and other environmental issues. Target groups include: the forest sector; buyers of Canadian wood products; construction practitioners, e.g., building engineers, architects and builders; federal government departments, e.g. Global Affairs Canada; foreign governments; provinces/territories; and Indigenous groups.

Forest Sector Competitiveness – Class of record

Records Description: Information is available regarding the forest sector in the areas of policy and government programs/initiatives. Associated documents include grants and contribution agreements between Natural Resources Canada and applicants, applications, evaluations, reports, contracts, payments, correspondence letter of conditional approval and approvals. Additional documents are available regarding the analysis, review, development and implementation of policy and programs. This information supports the development and implementation of policies and programs intended to advance competitiveness and reduce emissions in the forest sector.

Document Types: Advice, agreements, applications, audits, authorizations, briefing notes, budgeting, communication plans, compliance tracking, consultations, consultants reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, legislation, licensing, market strategies and handbook and procedures for applicants, media relations, monitoring, planning, policy presentation decks, program review, procedures, provincial/territorial relations, research, risk management, studies, testing, training, transfer payments, Treasury Board submissions.

Records Number: NRCan CFS 009

Personal Information Bank: PIB PPU 040 Private Forestlands Rehabilitation Program

Provision of Federal Leadership in the Minerals and Metals Sector

Description: This program provides federal leadership in the minerals and metals sector through integrated, evidence-based policy advice to support informed decision-making within industry, provincial and territorial governments, other federal government departments and internationally; trade and investment promotion; and regulatory development and compliance. These program elements support the promotion of corporate social responsibility and increasing transparency in mineral development through enforcement of the Export and Import of Rough Diamonds Act (Kimberly Process) and the Extractive Sectors Transparency Measures Act. The evidence-based policy advice at the centre of this program is informed by NRCan’s collection, analysis and dissemination of mineral exploration, development and production data, in addition to engagement and collaboration with provincial and territorial governments, Indigenous groups, industry and academia.

Provision of Federal Leadership in the Minerals and Metals Sector – Class of record

Records Description: The Canadian Minerals and Metals Plan Secretariat creates, collects and maintains records and information related to: research, analysis, actions and advice undertaken or produced under the Canadian Minerals and Metals Plan; stakeholder engagement, outreach and information gathering and dissemination; intergovernmental deliberations and committee work at both federal and federal-provincial-territorial levels; ministerial requests, mandates and events; regional and provincial/territorial issues as well as collaboration between provinces/territories and the federal government; and, the organization of issue-driven and thematic workshops and events as well as coordinating NRCan’s presence at major industry or other stakeholder events.

Document Types: Action plans and action plan updates, Advice and recommendations, agreements, analysis, applications, briefing notes and memoranda, budgeting and budget proposals, business development, checklists, commentaries, commodities, communication plans, communication materials, communities, competitiveness, conference management, consultations, consultant reports, contracts, contribution agreements, Corporate Social Responsibility (CSR), correspondence, critical paths, educational materials, enquiries, exploration environment, social and governance (ESG), frameworks, funding, grants, Indigenous infographics, intergovernmental and international relations, innovation, issue papers, , investment, legislation, media relations press releases, meeting agendas and records of decision, mining, monitoring, planning, policy options, recommendations and reviews, presentation decks and presentations, programs, program review, procedures, provincial/territorial materials, recycling and circular economy, requests for proposals, research reports, risk management, screening, speeches, statistics, standards, studies, , surveys, sustainable development, taxation, terms of reference, training, toolkits, transfer payments, Treasury Board submissions, what we heard summaries, websites.

Record Number: NRCan MMS 007

Personal Information Bank: PIB PPU 100 Kimberley Process Certification

Energy Safety and Security, and Petroleum Resources

Description: The Petroleum Resources Branch delivers the Energy Safety and Security, and Petroleum Resources program. The program provides advice to support decision-making in relation to the administration of offshore oil and gas resources and federally-regulated pipelines, and policy advice in relation to onshore oil and gas resources and energy security for crude oil and refined products. The Program also consists of the Strategic Policy Group that consolidates the full petroleum sector value chain to tell a cohesive, unified story for intergovernmental affairs, budget processes, investment attraction, geopolitical analysis, and cross-cutting files. The objective is to ensure informed decision-making that promotes the safe, secure and sustainable production and transportation of petroleum resources.

Key activities include co-management of offshore petroleum resources in the Atlantic region; providing advice on the legislative and regulatory frameworks for federally regulated pipelines and offshore petroleum resources; and developing market, technical, and environmental intelligence and on Canadian and international oil and gas supply, demand, prices, trade, and emergency management.

The program is the lead engagement with the International Energy Agency on global energy security and oil markets. The program also manages the time sensitive Ministerial and Governor‐in‐Council decision‐making requirements under the Canadian Energy Regulator Act, the Impact Assessment Act and the two Offshore Accord Acts.

Energy Safety and Security, and Petroleum Resources – Class of record

Records Description: Information and records are prepared by Policy Analysts and are reviewed by senior management. Once approved, the records are tracked by the Fuels Sector Tracking and Processing Unit. Each record is assigned a Miscellaneous Request (MR) number and this MR number tagged to each record, then stored in CCM.

Document Types: Legislation, advice, policies, procedures, studies, regulations, applications, audits, authorizations, briefing notes, budgeting, communication plans, complaint management, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, meeting summaries, monitoring, presentation decks, research, risk management, standards, evaluations, planning, protocols and agreements.

Record Number: NRCan ES 400

International Energy Engagement

Description: NRCan leads the Federal Government’s international engagement on energy matters and the energy-environment relationship. This Program positions Canada as a reliable energy partner and a global leader in sustainable energy, supporting Canada’s trade, investment and geopolitical agendas. It enables informed decision-making and engagement with Canada’s partners and delivers advice, advocacy, strategies, and international initiatives and agreements that support Canada’s priorities on energy and the environment. More specifically, it develops and maintains agreements and initiatives involving foreign governments, regulators, businesses and laboratories that promote trade, investment and commercial opportunities. Further, it advances support for measures to enhance global energy security, energy system transformation to facilitate the global low carbon economy, climate change mitigation and clean energy technology development and deployment. Activities under this Program advance Canada’s energy interests bilaterally with the key partners in the Americas, Asia, Europe and others. This Program also advances Canadian interests through multilateral fora such as G7, G20, IEA, IEF, IRENA, APEC, UNFCCC, CEM and the NACCEEP.

Note: This Program is no longer part of NRCan’s Departmental Results Framework as of 2022-23

International Energy Engagement - Class of Record

Records Description: Information is available in support of the department’s participation in various international activities, meetings, and events on energy matters.

Document Type: Policies, advice, agreements, applications, audits, authorizations, briefing notes, budgeting, communication plans, reports, contracts, contribution agreements, correspondence, enquiries, frameworks, funding, legislation, media relations, monitoring, planning, presentation decks, program review, procedures, research, risk management, studies, testing, training, Treasury Board submissions, evaluation, workshops.

Record Number: NRCan ES 160

Statutory Offshore Payments

Description: The Fuels Sector delivers the Statutory Offshore Payments Program that monitors and facilitates payment disbursal agreements and transfer payments under the Atlantic Offshore Accord Acts. This program ensures that the provinces of Nova Scotia and Newfoundland and Labrador and offshore petroleum boards receive the statutory payments in relation to the offshore oil and gas development in their joint management area. The four key areas of the program are: Payments to the Newfoundland Offshore Petroleum Resource Revenue Fund; Payments to the Nova Scotia Offshore Revenue Account; Payments to the Canada-Newfoundland and Labrador Offshore Petroleum Boards; and, Payments to the Canada-Nova Scotia Offshore Petroleum Board.

Statutory Offshore Payments – Class of record

Records Description: Information available include records pertaining to the scope and application of the statutory offshore payment program, and records related to estimated statutory offshore payments and actual statutory offshore payments.

Document Type: Advice, agreements, audits, briefing notes, budgeting, , consultations, reports, , correspondence, enquiries, forecasts, funding, legislation, planning, policy, presentation decks, procedures, regulations.

Record Number: NRCan ES 195

Indigenous Partnerships Office

Description: The Indigenous Partnerships Office (IPO) delivers the Indigenous Natural Resource Partnerships (INRP) contribution program and houses the Secretariat for the Indigenous Advisory and Monitoring Committees (IAMCs). The INRP program supports Indigenous participation in natural resource and energy infrastructure development. The IAMCs are leading federal efforts to meaningfully involve Indigenous peoples in the Line 3 Replacement and Trans Mountain Expansion (TMX) pipeline projects by providing advice to regulators, and participating in the monitoring and oversight of these projects over the full lifecycles. IPO also advances the interdepartmental Economic Pathways Partnership for the pipeline projects, making it easier for Indigenous groups to access existing federal programs that help them participate in and benefit economically from these projects.

Indigenous Partnership Program and Indigenous Advisory and Monitoring Committees – Class of record

Records Description: Information available is regarding contribution agreements provided to Indigenous groups across Canada for natural resource projects and related advice to decision-making on these contribution agreements. This also includes contribution agreements and related advice to support work on the Indigenous Advisory and Monitoring Committees for the Trans-Mountain Expansion project and the Enbridge Line 3 replacement program.

Document Type: Advice, procedures, applications, authorizations, briefing notes, budgeting, communication plans, complaint management, reports, contracts, contribution agreements, correspondence, funding, meeting summaries, monitoring, presentation decks, research, planning, protocols and agreements.

Record Number: NRCan ES 400

Nòkwewashk

Description: Nòkwewashk was established in 2020 to strengthen consideration of natural resource projects, amongst other objectives. Nòkwewashk strengthens consideration of natural resource projects through three main responsibilities: addressing challenges facing natural resource projects; continuing to carry out Crown consultations for legacy projects; and, continuing to build Indigenous capacity to participate in natural resource infrastructure projects.

Nòkwewashk – Class of record

Records Description: Information is available regarding work on regulatory coordination and crown consultations in the natural resource sector; work on Indigenous inclusion into natural resource programs initiatives, and science; and, advancing reconciliation in the natural resource sector and within Natural Resources Canada.

Document Type: Advice, agreements, briefing notes, business plans, consultations, correspondence, evaluations, Memoranda of Understanding, Memoranda to Cabinet, plans, project descriptions, proposals, provincial/territorial negotiations, research, timelines, Treasury Board submissions, workplans, budget proposals.

Record Number: NRCan RPS 001

Youth Employment and Skills Strategy - Science and Technology Internship Program (Green Jobs)

Description: Since 1997, NRCan has contributed to the Youth Employment and Skills Strategy (YESS) through the Science and Technology Internship Program (STIP), which provides funding to support work experience and training opportunities for youth between the ages of 15-30 in the natural resources sectors, including energy, forestry, mining and earth sciences. Using third party delivery organizations, the Program provides wage subsidies to employers across Canada in all natural resources while they build a diverse and qualified labour pool in science, technology, engineering, and math (STEM) and other related fields. The delivery organizations take responsibility for delivering the funding to employers.

Youth Employment and Skills Strategy - Science and Technology Internship Program (Green Jobs) – Class of record

Records Description: Information is available regarding contribution agreements, governance, administration, performance, and communications of the program. Documents are available on management, finances and delivery of the programs. Information supports policy authorities and operational decisions on the design, delivery and management of the G&C youth employment program.

Document Type: Advice, agreements, workshops, conference management, policies, procedures, studies, regulations, applications, audits, authorizations, briefing notes, budgeting, transfer payments, Treasury Board submissions, Memoranda to Cabinet, Memoranda of Understanding, communication plans, complaint management, consultations, reports, contracts, contribution agreements, correspondence, funding, media relations, monitoring, presentation decks, research, risk management, standards, regulations, evaluations, planning, publications, program review, provincial and territorial relations.

Record Number: NRCan OCS 001

Personal Information Bank: PPU 122 Pacific Forestry Centre Graduate Student Award

NRCan’s Institution Specific PIBs

PIB PPU 090: EnerGuide for Houses and EnerGuide for Houses Retrofit Incentive Programs

Description: Records related to the information described in this bank contain personal information (name, address, city, province, postal code, telephone number and tax roll number) related to the applicants for this incentive program. Personal information may also be collected through the provision of government-issued ID such as drivers’ licences. Business and financial-related information about the history of service organizations and personal information about the energy advisors they employ may also be held in this database.

Class of individuals: Canadians who had an EnerGuide for Houses evaluation, or provided their personal information while applying for a program that uses the EnerGuide Rating System; service organizations acting on behalf of Natural Resources Canada to employ energy advisors and complete housing assessments.

Purpose: The information is required for the application process of this program and to verify and substantiate applications, including home ownership and primary residence, to determine the eligible amounts, if any, and to issue grant cheques to successful applicants.

Consistent use: The information will be used for statistical analysis and quality assurance checks relative to the programs, energy use and energy efficiency improvements in Canada, as well as validation of program eligibility.

PIB PPU 055: Canada's Energy Efficiency Awards

Description: This bank describes information that is used in the administration of natural resources Canada (NRCan) Canada's energy efficiency awards (CEEA). The personal information may include name, contact information, biographical information, educational information, signature and opinions or views of, or about, individuals.

Class of individuals: Program applicants for the Canada's energy efficiency awards.

Purpose: The personal information is used to administer, determine eligibility to and disburse funds in respect of the Canada's energy efficiency awards program. Personal information is collected pursuant to section 21 of the Energy Efficiency Act.

Consistent use: The information may be used or disclosed for the following purposes: reporting to senior management and to create a mailing list to send potential applicants information about related grants and awards programs at NRCan. Information is included with regular program mailings.

PIB PPU 015: Certification in Non Destructive Testing

Description: This bank describes information that is related to the certification process for non-destructive testing personnel. The personal information may include name, contact information, biographical information, education information, medical information, biometric information, photography, date of birth, signature, registration number, credit information.

Class of individuals: Applicants to the Canadian Non-Destructive Testing (NDT) Personnel Certification Program, medically recognized personnel, company officials and supervisor of non-destructive testing personnel, NDT training course instructors, sponsors, individuals used as reference or witness.

Purpose: The personal information is used to administer the Canadian Non-Destructive Testing (NDT) Personnel Certification Program. Personal information is collected pursuant to section 5 of the Natural Resources Act.

Consistent use: The information may be used or disclosed for the following purposes: Enforcement, Audit, Program Evaluation, Reporting to Senior Management Statistical Analysis, inventory of certified non-destructive testing personnel published on the Internet, regular program mailings (Notice of Renewal), publication of violations to the Code of Conduct for Testing Personnel. Information may be shared with the Canadian Nuclear Safety Commission (Exposure Device Operator CNS PPU 060). Information may be shared with the employer and or the payee of the examination fees of the candidate to certification. Information may also be shared with employers, unions and regulatory authorities.

PIB PPU 070: Geological Survey of Canada (GSC) Volunteers Initiative

Description: This bank describes information that is related to Volunteers in the Geological Survey of Canada, Lands and Minerals Sector. The personal information may include: name, contact information (including emergency contact), biographical information, educational information, language and objectives of the volunteer.

Class of individuals: General public, including foreign nationals, who are 18 years of age or older who apply to volunteer their time or services in the earth sciences sector.

Purpose: The personal information is used to assess the skills and objectives of individuals who apply to volunteer in the earth sciences sector. Personal information will be provided to division representatives and project managers to identify volunteers suitable for particular projects.

Consistent use: The personal information may be used or disclosed for the following purposes: Statistical analysis and reporting to senior management.

PIB PPU 141: ecoENERGY Retrofit - Homes Program

Description: This bank describes information that relates to ecoENERGY Retrofit - Homes Program delivered by Natural Resources Canada for individuals who are property owners. Personal information about applicants may include name, contact information, language preference, financial information, other identification numbers, signed consent for sharing of personal information, and information about energy usage at the individual's property. Business- and financial-related information about the history of service organizations and personal information about the energy advisors they employ may include the names of individuals, contact information, language spoken and biographical information.

Class of individuals: Applicants for incentive payments under the ecoENERGY Retrofit - Homes Program; energy advisors employed by licensed service organizations acting on behalf of Natural Resources Canada to complete energy efficiency assessments of residential dwellings.

Purpose: Personal information is required to verify and substantiate applications, to determine eligible rebates and to issue cheques to successful applicants. Personal information about energy advisors is used to assess their qualifications to provide advice about reducing energy consumption or emissions.

Consistent use: Some personal information may be used for program evaluation, statistical analysis, budget forecasting, research and advising applicants of other incentive programs or potential rebates. Some personal information may be supplied to a new service organization for the post-retrofit evaluation in the event that the initial service organization who conducted the pre-retrofit evaluation is no longer in business. With consent, personal information may be shared with other federal government departments, provinces, municipalities and utility companies offering similar incentive programs.

PIB PPU 120: Energy Ambassador Award

Description: This bank describes information related to individuals who seek an Energy Ambassador Award or nominate an individual for such an award. Personal information may include: name, contact information, university/college name, instructor's name and their contact information.

Class of individuals: Students applying for an Energy Ambassador Award and their college or university instructors and other references.

Purpose: Personal information is used to assess the candidates for an Energy Ambassador Award and to contact winning applicants.

Consistent use: The information may be used or disclosed for the following purposes: Publishing the winners on NRCan's website, contacting winning candidates to make travel arrangements to NRCan sponsored events and Outreach Groups within NRCan.

PIB PPU 005: Explosives, Precursors Licences, Certificates, Permits, Enrolments, Other Regulatory Documents

Description: This bank describes information that is related to the Explosives Program (including explosives precursor chemicals). The personal information may include: name, contact information, biographical information, organization of employment, signature, and regulatory document number.

Class of individuals: Individuals, including foreign nationals, who have applied for or are involved in the application for a regulatory document under the Explosives Act and Explosives Regulations, 2013.

Purpose: The personal information is used as a part of the application review process as well as to inform regulatory decisions.

Consistent use: The information may be used or disclosed for the following purposes: Enforcement, Audit, Reporting to Senior Management, Program Evaluation, Safety and Security. Information may be communicated with investigative bodies in the event of an incident.

PIB PPU 125: Fireworks Operator Certificates

Description: This bank describes information that is related to the Fireworks Operator Certification program. The personal information may include: name, contact information, date of birth, organization of employment, educational information & work experience (in relation to pyrotechnics and fireworks only), signature, visual image of the applicant, and certificate number.

Class of individuals: Individuals, including foreign nationals, who have applied for a Fireworks Operator Certificate and the individuals acting as reference for the applicant.

Purpose: The personal information is used as a part of the application review process.

Consistent use: The information may be used or disclosed for the following purposes: Enforcement, Audit, Reporting to Senior Management, Program Evaluation, Safety and Security. Information may be communicated with investigative bodies in the event of an incident involving fireworks or pyrotechnics.

PIB PPU 100: Kimberley Process Certification

Description: This bank describes information that is related to the process of applying to rough diamonds from Canada and to the implementation of controls on imports into Canada in compliance to the International Kimberley Process Certification Scheme. The personal information collected includes name, signature, contact information and certificate number.

Class of individuals: Individuals and their importers / exporters involved in the import or export of rough diamonds in Canada.

Purpose: Individuals and their importers / exporters involved in the import or export of rough diamonds in Canada.

Consistent use: The information may be used or disclosed for the following purposes: Reporting to senior management, enforcement; aggregate information may be released to international diamond monitoring organizations; aggregate information is published. Personal information may be shared; internationally with the United Nations and international enforcement authorities and with federal government departments CBSA (PIB under development), RCMP referencing CMP PPU 005 - Operational case records and Justice Jus PPU 015 - Prosecution and Related Criminal Matter for enforcement purposes.

PIB PPU 085: Loan of Technology

Description: This bank describes information that is about individuals to whom departmentally-owned technology is loaned. The personal information may include name, employee identification number (PRI), contact information and biographical information linked to the technology assets under the control of the employee.

Class of individuals: Full- and part-time employees, students and consultants.

Purpose: The personal information is used to document and track the use of electronic assets such as computers, cell phones, blackberries and other equipment in the custody of employees.

Consistent use: The information may be used or disclosed for the following purposes: Enforcement, Reporting to Senior Management, Inventory and Budgeting.

PIB PPU 060: Natural Gas Vehicle Program (CLOSED)

Description: This bank describes information that is related to applications from individual private vehicle owners and fleet operators, for a contribution of up to $2,000 for each vehicle converted to a natural gas fuel system, or for a new factory-equipped vehicle purchased by the applicant. The personal information may include vehicle ownerships, invoices, purchase orders and work orders, used to substantiate the application for each vehicle.

Class of individuals: Private-use vehicle owners and corporations and businesses operating vehicles eligible under the program.

Purpose: The personal information was used to substantiate applications, the cost of conversions, to determine the amount to be paid to applicants and for statistical and audit purposes relative to the program when in existence.

Consistent use: Natural gas utilities in the provinces, accept and process applications on behalf of the department under a Contribution Agreement.

PIB PPU 065: Owners of works along the Canada – United States Border

Description: This bank describes information about individuals who own works along the Canada - United States border. Personal information may include: name and contact information, description of the works.

Class of individuals: Individuals owning works along the Canada - United States Border.

Purpose: Personal information is used to communicate to land owners when field activities are planned on an individual's property or adjoining property, issue authorizations for works within 10 feet of the Canada - United States border, to recover costs following removal of unauthorized works. Personal information is collected pursuant to the International Boundary Commission Act.

Consistent use: Personal information may be used or disclosed for the following purposes: with representatives of the International Boundary Commission including US representatives, and for reporting to senior management.

PIB PPU 122: Pacific Forestry Centre Graduate Student Award

Description: This bank describes information that is related to individuals who seek funding under the Pacific Forestry Centre Graduate Student Award. The personal information may include: name, contact information, educational information, citizenship status, other identification numbers, equity information (gender, disability, designated groups, visible minority), signature, and opinions or views of, or about, individuals.

Class of individuals: Students applying for the Pacific Forestry Centre Graduate Student Award, their college or university instructor(s) and Pacific Forestry Centre instructor.

Purpose: The personal information is used to determine eligibility to and disburse funds in respect of the Pacific Forestry Centre Graduate Student Award. Personal information is collected pursuant to Section 3(1) of the Forestry Act.

Consistent use: The information may be used or disclosed for the following purposes: reporting to senior management, evaluation and publishing the winners on NRCan's website, contacting winning candidates, to make travel arrangements to NRCan sponsored events and Outreach Group within NRCan. It may be used for human resources planning and statistical purposes. Personal information may be shared with the university or college to distribute funds awarded to successful applicants. Information is published on the Internet / Intranet.

PIB PPU 080: Polar Continental Shelf Program

Description: This bank describes information that is related to logistic operations for research conducted in the Canadian Arctic. Personal information may include: name, contact information, emergency contact information, citizenship, gender, educational information and password.

Class of individuals: Researchers who apply for permission to conduct research in the Canadian Arctic and foreign partners of Canadian scientists doing research in the Arctic and Antarctic, as well as any emergency contacts identified by the researchers.

Purpose: Personal information is used to support the delivery of logistics including air charters, field equipment, and accommodations as well as to track individuals actively working in the Arctic, primarily to ensure their safety. In some cases, information about education and research goals may be used to assess the project's qualification for eligibility funding. Data matching occurs for the purpose of granting access to the Polar Continental Shelf Program Logistics web site.

Consistent use: Personal information may also be used or disclosed for the following purposes: to provide statistical information on projects to senior management and to create an inventory of qualified arctic researchers. Information may be shared within Natural Resources Canada with the Polar Continental Shelf Program Project Review Committee to assess scientific merit and validity of the project; the Environmental Assessment - Science and Policy Integration Team and the Science Management Section. Information may be shared with the Natural Sciences and Engineering Research Council of Canada, and with the following territorial institutions: Aurora Research Institute for projects occurring in the Western Arctic (North West Territories); and Nunavut Research Institute for projects occurring in the Eastern Arctic (Nunavut Territory). Information may be shared with Polar Knowledge Canada in regards to shared project applicants. Some information is published on the Internet / Intranet.

PIB PPU 040: Private Forestlands Rehabilitation Program

Description: This bank describes information that is related to advice and funding that may be provided to owners of significant non-industrial forest lands. The personal information may include: name, contact information, signature and Certificate of Land Title.

Class of individuals: Non-industrial, private landowners, including their representatives and project managers, who request financial assistance to rehabilitate their forests in response to the Mountain Pine Beetle.

Purpose: Personal information is used to administer the Forest Lands Rehabilitation program under the Mountain Pine Beetle Initiative.

Consistent use: The information may be used or disclosed for the following purposes: Statistical Analysis; Reporting to Senior Management; and Program Evaluation.

PIB PPU 142: Oil to Heat Pump Affordability Grant (OHPA)

Description: Records related to the information described in this bank contain personal information name, contact information (telephone number and email address), address, property tax-roll number (to validate the ownership of the property), government issued ID with an address (to validate the participant’s identity), copies of invoices of heating oil purchase (to ensure the property is heated with oil), and the number of people living in the household. Program eligibility criteria includes falling inside the threshold of a median or low income level. The applicant will also be required to provide their social insurance number and date of birth. This information in combination with the participant’s name will be used to validate the household income and ensure it meets the grant requirements. Through that validation, the program will collect participant’s net income, total income tax payable and net income of spouse. The median income level is set by Statistics Canada, based on the number of people living in the household. In addition, proof of fuel oil use will be required, through submission of the last 12 months of fuel oil bills by program participants. Personal information may also be collected through the provision of government-issued ID such as drivers’ licenses.

Class of individuals: Canadians who have applied to the OHPA and want to transition to electric cold climate air source heat pumps.

Purpose: Information is collected to determine eligibility of benefits and to process payments to Canadians that would like to transition from oil based to electric based heating. Personal information (including the Social Insurance Number (SIN)) is collected and used only to validate household income level, under the authority of the Energy Efficiency Act and Income Tax Act. The information is required for the application
process of this program and to verify and substantiate applications, including home ownership and primary residence, to determine the eligible amounts, if any, and to issue grant cheques to successful applicants.

Consistent use: Information is shared with the Canada Revenue Agency (CRA PPU 005, Individual Income Tax Return) for validation of household income and determine program eligibility. Personal information will also be used to support the payment of the financial benefit pursuant to sections 33 and 34 of the
Financial Administration Act (FAA) as described in PSU 931 – Accounts Payable. Information may be used or disclosed for audit purposes and for quality assurance relative to the programs, energy use and energy efficiency improvements in Canada. Information may also be used for program evaluation
to determine the program's effectiveness, statistical and reporting purposes.

Retention and Disposal: Applicant information will be kept for the duration of the program (until March 31, 2027). Once the program has ended, information will be migrated to the departmental information management system for an additional 6 years and then the records will be transferred to Library and Archives Canada for retention.

RDA Number: 2012/005

TBS Registration: 20230025

Bank Number: PPU 142

INTERNAL SERVICES

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

ACQUISITIONS

Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

• Procurement and Contracting Class of Record
  • Professional Services Contracts Personal Information Bank

COMMUNICATIONS SERVICES

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external - receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

• Communications Class of Record
  • Internal Communications Personal Information Bank
  • Public Communications Personal Information Bank

FINANCIAL MANAGEMENT

Financial Management Services involve activities undertaken to ensure the prudent use of public resources including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

• Financial Management Class of Record
  • Accounts Payable Personal Information Bank
  • Accounts Receivable Personal Information Bank
  • Acquisition Cards Personal Information Bank

HUMAN RESOURCES MANAGEMENT

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

• Awards (Pride and Recognition) Class of Record
  • Recognition Program Personal Information Bank
• Classification of Positions Class of Record
  • Staffing Personal Information Bank
• Compensation and Benefits Class of Record
  • Attendance and Leave Personal Information Bank
  • Pay and Benefits Personal Information Bank
• Employment Equity and Diversity Class of Record
  • Employment Equity and Diversity Personal Information Bank
• Hospitality Class of Record
  • Hospitality Personal Information Bank
• Human Resources Planning Class of Record
  • Human Resources Planning Personal Information Bank
  • Workplace Day Care Personal Information Bank
• Labour Relations Class of Record
  • Canadian Human Rights Act – Complaints Personal Information Bank
  • Discipline Personal Information Bank
  • Grievances Personal Information Bank
  • Harassment Personal Information Bank
  • Disclosure of Wrongdoing in the Workplace Personal Information Bank
  • Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank
• Occupational Health and Safety Class of Record
  • Employee Assistance Personal Information Bank
  • Harassment Personal Information Bank
  • Occupational Health and Safety Personal Information Bank
  • Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank
• Official Languages Class of Record
  • Official Languages Personal Information Bank
• Performance Management Reviews Class of Record
  • Discipline Personal Information Bank
  • Performance Management Reviews Personal Information Bank
• Recruitment and Staffing Class of Record
  • Applications for Employment Personal Information Bank
  • Employee Personnel Record Personal Information Bank
  • EX Talent Management Personal Information Bank
  • Personnel Security Screening Personal Information Bank
  • Staffing Personal Information Bank
  • Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank
• Relocation Class of Record
  • Relocation Personal Information Bank
• Training and Development Class of Record
  • Training and Development Personal Information Bank

INFORMATION MANAGEMENT

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

• Access to Information and Privacy Class of Record
  • Access to Information Act and Privacy Act Requests Personal Information Bank
• Information Management Class of Record
  • Library Services Personal Information Bank

INFORMATION TECHNOLOGY

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity and enhance services to the public.

• Information Technology Class of Record
  • Electronic Network Monitoring Personal Information Bank

LEGAL SERVICES

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

• Legal Services Class of Record

MANAGEMENT AND OVERSIGHT SERVICES

Management and Oversight Services involve activities undertaken for determining strategic direction andallocating resources and among services and processes, as well as those activites related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

• Cooperation and Liaison Class of Record
  • Lobbying Act Requirements Personal Information Bank
  • Outreach Activities Personal Information Bank
• Executive Services Class of Record
  • Executive Correspondence Personal Information Bank
• Internal Audit and Evaluation Class of Record
  • Evaluation Personal Information Bank
  • Internal Audit Personal Information Bank
• Planning and Reporting Class of Record

MATERIAL

Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

• Materiel Management Class of Record
  • Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

REAL PROPERTY

Real property management services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner throughout its life cycle to support the cost-effective and efficient delivery of government programs.

• Real Property Management Class of Record
  • Real Property Management Personal Information Bank

TRAVEL AND OTHER ADMINISTRATIVE SERVICES

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

• Administrative Services Class of Record
  • Parking Personal Information Bank
• Boards, Committees and Council Class of Record
  • Governor in Council Appointments Personal Information Bank
  • Members of Boards, Committees and Councils Personal Information Bank
• Business Continuity Planning Class of Record
  • Business Continuity Planning Personal Information Bank
• Disclosure to Investigative Bodies Class of Record
  • Disclosure to Investigative Bodies Personal Information Bank
• Proactive Disclosure Class of Record
  • Hospitality Personal Information Bank
  • Travel Personal Information Bank
• Security Class of Record
  • Identification Cards and Access Badges Personal Information Bank
  • Disclosure of Wrongdoing in the Workplace Personal Information Bank
  • Personnel Security Screening Personal Information Bank
  • Security Incidents and Privacy Breaches Personal Information Bank
  • Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes Personal Information Bank
• Travel Class of Record
  • ​Travel Personal Information Bank

Classes of Personal Information

Classes of Personal Information

Classes of Personal Information describe personal information that is not used for administrative purposes or is not retrievable by personal identifiers; for example, unsolicited opinions, complaints, or correspondence.

Personal Information in Natural Resources Canada Surveys

This class describes personal information used in support of Natural Resources Canada surveys that are intended for industrial and service sectors of the economy. The personal information collected and used relates to contact persons for the organizations, language, views and opinions of individuals, and, in the case of unincorporated businesses, financial and operational information. The personal information collected is not used for any administrative purposes that affect these individuals and is not organized or intended to be retrieved by name or other personal identifier. Retention of this personal information is one year after its last operational use and then it is destroyed.

Manuals

• A Field Manual of Tree Diseases in the Maritimes Region
• A visual guide to detecting emerald ash borer changes – produced by CFS and OMNR
• Aerial Application of Pesticides - Safety Manual
• Canadian Forest Inventory Methods
• Digital Cartographic Standards
• Energy Sector Crude Oil Allocation Manual
• Energy Sector Gasoline Rationing Manual
• Energy Sector Petroleum Emergency Allocation System Manual
• Energy Sector Petroleum Products Allocation Manual
• Field Guide of West-central Alberta
• Field Guide to the Canadian Forest Fire Behavior prediction (FBP) system
• Forest Tree Seed Inspectors' Manual
• Ganfeld User Guide: A Map-Based Field Data Capture System for Geologists GSC OF 5912
• Geological Survey Cartographic Design Specifications
• Geological Survey of Canada, 2004: Sedimentology Laboratory Manual
• Geomatics Canada General Instructions for the Survey of Canada Lands, e-Edition
• Guidelines for Rearing Containerized Conifer Seedlings in the Prairie Provinces
• Major Projects Management Office Early Aboriginal Engagement: A Guide for Proponents of Major Resource Projects
• Major Projects Management Office Guide to Preparing a Project Description for a Major Resource Project
• Major Projects Management Office Identifying a Major Resource Project
• Manual for Greenhouse Grafting of Conifers in the Maritimes
• Manual of Forest Inventory Guidelines for Federal and Indian Lands
• Manual of Forest Management Plan Guidelines for Federal and Indian Lands
• Methods Manual: Chemical and Physical Analysis Laboratory
• Minerals and Metals Sector Agreement "Cooperation Agreement on Mineral Development"
• Minerals and Metals Sector Canadian Exploration Incentives Program (CEIP) Manuals Procedures
• Polar Continental Shelf Program Standard Operating Procedures
• Procedures for Estimating Newfoundland's Biomass Reserves
• Silvicultural Treatment Eligibility and Assessment Guide
• Successful Forestry: a Guide to Private Forest Management
• Sugarbush Management: a Guide to Maintaining Tree Health

Additional Information

For general information about making a request for access to information or personal information, see Make an access to information or personal information request.

To make a request for information online, access the Access to Information and Personal Information Online Request Service.

To make a request for information under the Access to Information Act or the Privacy Act by mail, mail your letter or completed Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5 application fee for a request under the Access to Information Act), to the following address:

[Title and address of the official with delegated authority for Access to Information and Privacy (ATIP), or of the head of the institution if there is no delegation of authority]

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available to review original materials on site if that is the applicant’s preference (and it is practical to do so), or if it is not practical to create copies of the material.

Please note: Each request made to [name of institution] under the Access to Information Act must be accompanied by an application fee of $5. For requests made online, this is paid at the time of application via credit card. For requests made by mail, this should be paid by enclosing cheque or money order made payable to [either to the Receiver General for Canada, or if the institution does not have a Receiver General Account, the name of the institution].

The Government of Canada encourages the release of information through requests outside of the formal request processes. To make an informal request, contact:

[The address, telephone number and website (as applicable) of one or more central information source(s) where members of the public may obtain information informally. Institutions may also include regional addresses, as applicable. A general contact for information must be listed rather than the ATIP office.]

You may also wish to search summaries of completed access to information requests for which [name of institution] has already provided responses [link], as this information may be more easily obtained. You may also wish to review available open data regarding [name of institution] [link]. [Omit portion regarding open data if not applicable.]

[Name of institution] conducts privacy impact assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs [link] are available.

Reading Room

In accordance with the Access to Information Act and Privacy Act, the applicant may wish to review material in person. The address is:

ATIP Secretariat
Natural Resources Canada
580 Booth Street, 11th Floor
Ottawa, Ontario
Telephone: 343-292-8987
Email: atip-aiprp@nrcan-rncan.gc.ca