2021-2022: Annual report to Parliament - Privacy Act

Table of Contents

1. Introduction
2. Organizational Structure
3. Delegation Order
4. Performance 2021-2022
5. Training and Awareness
6. Policies, Guidelines, Procedures and Initiatives
7. Summary of Key Issues and Actions Taken on Complaints
8. Monitoring Compliance
9. Material Privacy Breaches
10. Privacy Impact Assessments (PIAs)
11. Public Interest Disclosures
Appendix A: Delegation Order
Appendix B: Statistical Report
Appendix C: Supplemental Statistical Report

1. Introduction

The Privacy Act (Act) was proclaimed into force on July 1, 1983. The Act provides individuals with the right of access to and correction of personal information about themselves that is under the control of a government institution. The Act also provides the legal framework for the collection, retention, use, disclosure, disposition and accuracy of personal information in the administration of programs and activities by government institutions subject to its legislation.

Section 72 of the Act requires that the head of every government institution prepare for submission to Parliament an annual report on the administration of the Act within the institution during each reporting year.

This annual report is prepared in accordance with section 72 of the Act and describes how Natural Resources Canada (NRCan) administered its responsibilities under the Act during fiscal year 2021-2022.

Mandate of Natural Resources Canada

NRCan works to improve the quality of life of Canadians by ensuring that our natural resources are developed sustainably, providing a source of jobs, prosperity and opportunity, while preserving our environment and respecting our communities and Indigenous peoples.

The Minister of Natural Resources Canada has responsibilities in relation to more than 30 acts of Parliament. The Minister’s core powers, duties and functions are set forth in the Department of Natural Resources Act, the Resources and Technical Surveys Act, the Forestry Act, the Energy Efficiency Act and the Extractive Sector Transparency Measures Act. The department also works in areas of shared responsibilities with provinces, which includes the environment, public safety, economic development, science and technology, and consultations with Indigenous peoples. To fulfill its responsibilities, the department relies on a number of instruments (e.g. policy, regulation, statutory transfers, grants and contributions) and key activities (e.g. science and technology, partnerships and communications).

NRCan has offices and laboratories across the country. About one-third of our employees are located in the National Capital Region, with the remainder working in regional offices: Atlantic Canada, Quebec, Ontario, the Western and Pacific Regions and Northern Canada. NRCan also reports on behalf of the Northern Pipeline Agency.

2. Organizational Structure

NRCan’s Access to Information and Privacy (ATIP) Secretariat provides centralized privacy services for NRCan as well as the Northern Pipeline Agency (NPA) as per a Service Letter of Agreement.

The ATIP Director has full authority delegated by the Minister for the administration of the Act. The Director is accountable for ensuring compliance with the Privacy Act and its related policy instruments. In addition, the Director is responsible for the development, coordination, and implementation of effective practices and procedures within NRCan in order to enable efficient processing of requests under the Act.

In 2021-2022, the ATIP Secretariat had one Director, one Team Leader and one Privacy Officer dedicated to the administration of the Privacy Act.

Core functions of the ATIP Secretariat include:

• Processing requests under the Act;
• Responding to consultations from other government departments regarding the application of the Act on records originating from NRCan;
• Representing the department in dealings with the Treasury Board Secretariat, Office of the Privacy Commissioner, and other government departments and agencies regarding the application of the Act;
• Developing procedures and practices to ensure the proper administration of the Act including privacy management;
• Providing advice related to privacy activities, as well as promoting awareness, to ensure that legislative obligations are respected;
• Providing guidance on the collection, protection, use, retention and disclosure of information in accordance with the Act, including new or modified programs;
• Monitoring departmental compliance with the Act, its regulations, and relevant procedures and policies;
• Coordinating, reviewing, approving and publishing new entries and modifications to Info Source, an annual Government of Canada publication that assists members of the public in exercising their right of access under the Act;
• Reviewing Personal Information Banks (PIBs); and
• Preparing the annual report to Parliament and other statutory reports, as well as other materials that may be required by central agencies.

Departmental officials are responsible for gathering relevant records related to requests and providing them to the ATIP Secretariat within the requested timelines. Program officials also work with the ATIP Secretariat through the course of new programs or activities where personal information is being collected.

3. Delegation Order

Section 73 of the Act provides that the head of a government institution may, by Delegation Order, designate one or more officers or employees of that institution to exercise or perform any of the powers, duties or functions of the head regarding the administration of the Act.

Consistent with best practices, the ATIP Director maintains full-delegated authority and is the principal administrator of the Act for NRCan. Full delegation also rests with the ATIP Deputy Director, the Director General responsible for ATIP, the Associate Deputy Minister and the Deputy Minister.

A copy of NRCan’s signed Delegation Order can be referenced at Appendix A.

4. Performance 2021-2022

Multi-year trends 2019-2020 to 2021-2022

Requests received: In 2021-2022, NRCan received 29 new privacy requests, an increase of 93% from the previous reporting period. In 2021-2022, NRCan received a greater number of privacy requests concerning records related to human resources files. There was a decrease in this type of request last reporting period (2020-2021), as compared to 2019-2020. The proportion of this type of request can fluctuate depending on active administrative processes for human resources.

Number of requests completed within legislated timelines: From April 1, 2021 to March 31, 2022, 29 requests were completed. Of these 29 requests, all 29 were completed within their legislative timeframe, resulting in a compliance rate of 100%. In 2020-2021, 20 requests were completed. Of these 20 requests, 16 were completed within their legislative timeframe, representing a compliance rate of 80%. During the 2019-2020 reporting period, 46 requests were completed. Of these 46 requests, 34 were completed within their legislative timeframe, resulting in a compliance rate of 73.9%.

In comparison to the previous reporting period, NRCan reported an increase of 20% in its compliance rate. The department experienced an increase in compliance as there were fewer covid-related service interruptions as compared to the previous fiscal year.

The following tables illustrate the number of requests completed, broken down by completion times and the percentage of requests responded to within their legislative timelines:

Number of active requests outstanding from previous reporting periods: Three requests were carried over from past fiscal years – one 2020-2021 last reporting period and two from earlier reporting periods.

Number of active complaints outstanding from previous reporting periods: No complaints were received or closed during the 2021-2022 reporting period.

Application of exemptions and exclusions:

• Exemptions: The multi-year trend from 2019-2020 to 2021-2022 shows that the personal information exemption (section 26 of the Privacy Act) has been applied consistently. In the current reporting period, section 26 was applied in 16 of 29 requests, which is consistent with past reporting periods where in 2019-2020 it was applied in 23 of 46, and 2020-2021 it was applied in 9 of 20 requests respectively.
• Exclusions: There were no exclusions applied during this reporting period.

Application of extensions: During the current reporting period, NRCan applied extensions to 34.4% of requests completed. The extensions were applied in accordance with section 15 of the Privacy Act (i.e. volume of records). The percentage of extensions applied in this reporting period is consistent with the previous period where extensions were invoked to 30% of requests completed.

Consultations completed from other institutions: In this reporting period, NRCan completed one privacy consultation. In 2020-2021, there were no privacy consultations received by NRCan. In 2019-2020, NRCan completed one privacy consultation and.

For more information, a copy of the 2021-2022 Statistical Report can be referenced at Appendix B.

2021-2022 Supplemental Statistical Report on the Privacy Act:

During the 2021-2022 reporting period, NRCAN was able to process requests.

For more information, a copy of the 2021-2022 Supplemental Statistical Report can be referenced at Appendix C.

Requests for which records were “all disclosed” and “disclosed in part”:

From April 1, 2021 to March 31, 2022, 3 requests were completed for which the records were all disclosed, and 17 requests were completed for which the records were disclosed in part. This represents 20% and 60%, respectively, of the privacy requests completed during the current reporting period.

Impact of COVID-19-related measures on NRCan’s ability to fulfill its Access to Information Act responsibilities and implemented mitigation measures:

In 2021-2022, NRCan continued to adjust exceptional workplace measures to curb the spread of the novel Coronavirus (COVID-19) and protect federal employees and the public. As a result, all employees, except those providing critical services and support, continued to mainly telework. 

These measures impacted the operations of the ATIP Secretariat as well as the capacity of parties involved in the retrieval of records and/or provision of representations. In order to continue to meet legislative obligations under the ATIA, the ATIP Secretariat maintained the ATIP case management system on the departmental network to allow for the processing of non-classified requests. However, ATIP requests residing on the secure network could not be accessed remotely and capacity to process classified requests was reduced.

In order to mitigate the impact of COVID-19 on NRCan’s ability to fulfill its Access to Information Act responsibilities, the following measures were implemented for classified records:

• Applicants were advised that the ATIP Secretariat would work with them to prioritize their requests, stakeholders were provided with options for file processing in an effort to minimize COVID-19 related interruptions, and departmental staff were provided additional support to facilitate file processing.
• With the intention to reduce the backlog of classified files, all classified files affected by reasons related to COVID-19 were tracked in order to appropriately address them as the circumstances related to return to work evolved.
• As soon as restrictions were lifted, ATIP employees were granted priority access to process classified requests on site.
• Additional resources were hired, dedicated to clearing the backlog of classified requests.
• The Secretariat regularly tracked files and reported to senior management using an ATIP planner, to ensure that management were regularly updated regarding the status of ATIP requests, including the classified requests.

5. Training and Awareness

As part of our continued efforts to promote general ATIP awareness at NRCan, in 2021-2022, the ATIP Secretariat held 2 one-hour web seminars with various program areas. A total of 43 employees participated.

6. Policies, Guidelines, Procedures and Initiatives

NRCan continues to improve its privacy practices and performance in accordance with the department’s Privacy Management Framework and to support the highest standards of service.

Format of information released: In order to ensure that Canadians’ right of access to their personal information is respected, the ATIP Secretariat continued to provide records in the format requested by the applicant, including machine-readable and reusable formats.

Dedicated privacy mailbox: In order to ensure that all privacy-related matters are addressed in a timely manner, the ATIP Secretariat continued to promote the use of the privacy mailbox. The types of requests typically received via the privacy mailbox include: general privacy advice questions, reporting of privacy breaches / incidents, and privacy training requests.

Engagement and promotion of privacy management within NRCan: In addition to the privacy training sessions offered to departmental employees, the ATIP Secretariat continued to participate in a number of departmental committees and working groups. As a result of this engagement, the ATIP Secretariat processed 56 privacy advice files related to new programs and services within NRCan.

Open Government: The ATIP Secretariat collaborated and assisted the sectors in meeting their obligations with respect to the Open Government Initiative. The Secretariat continued to work with program areas to ensure that “privacy by design” is considered in open government activities so that the department is proactive and not reactive in considering privacy, security and confidentiality of information.

ATIP Community Working Groups: The ATIP Secretariat participated in the ATIP community working groups related to the Privacy Act reform and privacy-related discussions.

Duty to Assist: In order to ensure transparency in the ATIP process and in relation to the “Duty to Assist” requirements, the ATIP Secretariat proactively communicated with applicants to provide timely and complete responses.

7. Summary of Key Issues and Actions Taken on Complaints

There were no complaints received, and no investigations undertaken pursuant to the Privacy Act in 2021-2022.

8. Monitoring Compliance

To ensure that the internal ATIP process remains as efficient as possible, the ATIP Secretariat routinely monitored the processing time for privacy requests using generated reports from the ATIP case management system. General information such as the department’s performance statistics, reporting on trends, and changes to the ATIP process were communicated through weekly meetings and the ATIP Planner to departmental senior officials.

9. Material Privacy Breaches

There were no material privacy breaches reported in 2021-2022.

10. Privacy Impact Assessments (PIAs)

NRCan did not complete any PIAs during the reporting period.

11. Public Interest Disclosures

NRCan did not make any public interest disclosures during the reporting period.

Appendix A: Delegation Order

Delegation Order – Privacy Act and Privacy Regulations

The Minister of Natural Resources, pursuant to section 73 of the Privacy Act (PA), hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as the head of Natural Resources Canada, under the provisions of the PA and related regulations set out in the schedule below. This designation supersedes all previous delegation orders.

Original signed by: The Honourable Jonathan Wilkinson, P.C., M.P. Minister of Natural Resources Canada
Date: November 17, 2021

Appendix B: Statistical Report

Statistical Report on the Privacy Act

Name of institution: Natural Resources Canada
Reporting period: 2021-04-01 to 2022-03-31

Section 1: Requests Under the Privacy Act

1.1  Number of requests received

	Number of Requests
Received during reporting period	29
Outstanding from previous reporting periods	3
Outstanding from previous reporting period	1
Outstanding from more than one reporting period	2
Total	32
Closed during reporting period	29
Carried over to next reporting period	3
Carried over within legislated timeline	3
Carried over beyond legislated timeline	0

1.2 Channels of requests

Source						Number of Requests
Online						25
E-mail						3
Mail						1
In person						0
Phone						0
Fax						0
Total						29

Section 2: Informal requests

2.1  Number of informal requests

	Number of Requests
Received during reporting period	0
Outstanding from previous reporting periods	0
Outstanding from previous reporting period	0
Outstanding from more than one reporting period	0
Total	0
Closed during reporting period	0
Carried over to next reporting period	0

2.2 Channels of informal requests

Source						Number of Requests
Online						0
E-mail						0
Mail						0
In person						0
Phone						0
Fax						0
Total						0

2.3 Completion time of informal requests

Completion Time

1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
0	0	0	0	0	0	0	0

2.4 Pages released informally

Less Than 100 Pages Released		100-500 Pages Released		501-1000 Pages Released		1001-5000 Pages Released		More Than 5000 Pages Released
Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released
0	0	0	0	0	0	0	0	0	0

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time

Disposition of Requests	Completion Time
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
All disclosed	0	3	0	0	0	0	0	3
Disclosed in part	0	7	9	1	0	0	0	17
All exempted	0	1	0	0	0	0	0	1
All excluded	0	0	0	0	0	0	0	0
No records exist	1	5	0	0	0	0	0	6
Request abandoned	1	1	0	0	0	0	0	2
Neither confirmed nor denied	0	0	0	0	0	0	0	0
Total	2	17	9	1	0	0	0	29

3.2 Exemptions

Section	Number of Requests	Section	Number of Requests	Section	Number of Requests
18(2)	0	22(1)(a)(i)	0	23(a)	0
19(1)(a)	0	22(1)(a)(ii)	0	23(b)	0
19(1)(b)	0	22(1)(a)(iii)	0	24(a)	0
19(1)(c)	0	22(1)(b)	2	24(b)	0
19(1)(d)	0	22(1)(c)	0	25	0
19(1)(e)	0	22(2)	0	26	16
19(1)(f)	0	22.1	0	27	4
20	0	22.2	0	27.1	0
21	0	22.3	0	28	0
		22.4	0

3.3. Exclusions

Section	Number of Requests	Section	Number of Requests	Section	Number of Requests
69(1)(a)	0	70(1)	0	70(1)(d)	0
69(1)(b)	0	70(1)(a)	0	70(1)(e)	0
69.1	0	70(1)(b)	0	70(1)(f)	0
		70(1)(c)	0	70.1	0

3.4 Format of information released

Paper		Electronic					Other
		E-record		Data set	Video	Audio
0		20		0	0	0	0

3.5 Complexity

3.5.1 Relevant pages processed and disclosed for paper and e-record formats

Number of Pages Processed	Number of Pages Disclosed	Number of Requests
7635	4528	23

3.5.2 Relevant pages processed by request disposition for paper and e-record formats by size of requests

Disposition	Less Than 100 Pages Processed		100-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed
All disclosed	1	1	2	380	0	0	0	0	0	0
Disclosed in part	5	227	8	1765	1	743	3	4501	0	0
All exempted	1	18	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0	0	0
Request abandoned	2	0	0	0	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0	0	0	0	0
Total	9	246	10	2145	1	743	3	4501	0	0

3.5.3 Relevant minutes processed and disclosed for audio formats 

Number of Minutes Processed	Number of Minutes Disclosed	Number of Requests
0	0	0

3.5.4 Relevant minutes processed per request disposition for audio formats by size of requests

Disposition	Less Than 60 Minutes Processed		60 - 120 Minutes Processed		More than 120 Minutes Processed
	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed
All disclosed	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0
Total	0	0	0	0	0	0

3.5.5 Relevant minutes processed and disclosed for video formats

Number of Minutes Processed	Number of Minutes Disclosed	Number of Requests
0	0	0

3.5.6 Relevant minutes processed per request disposition for video formats by size of requests

Disposition	Less Than 60 Minutes Processed		60 - 120 Minutes Processed		More than 120 Minutes Processed
	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed
All disclosed	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0
Total	0	0	0	0	0	0

3.5.7 Other complexities

Disposition	Consultation Required	Legal Advice Sought	Interwoven Information	Other	Total
All disclosed	0	0	0	0	0
Disclosed in part	3	0	14	0	17
All exempted	0	0	0	0	0
All excluded	0	0	0	0	0
Request abandoned	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0
Total	3	0	14	0	17

3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines

  

Number of requests closed within legislated timelines	29
Percentage of requests closed within legislated timelines (%)	100

3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines

Number of requests closed past the legislated timelines	Principal Reason
	Interference with operations / Workload	External Consultation	Internal Consultation	Other
0	0	0	0	0

3.7.2 Request closed beyond legislated timelines (including any extension taken)

Number of days past legislated timelines	Number of requests past legislated timeline where no extension was taken	Number of requests past legislated timeline where an extension was taken	Total
1 to 15 days	0	0	0
16 to 30 days	0	0	0
31 to 60 days	0	0	0
61 to 120 days	0	0	0
121  to 180 days	0	0	0
181 to 365 days	0	0	0
More than 365 days	0	0	0
Total	0	0	0

3.8 Requests for translation

Translation Requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

Section 4: Disclosures Under Subsections 8(2) and 8(5)

Paragraph 8(2)(e)	Paragraph 8(2)(m)	Subsection 8(5)	Total
0	0	0	0

Section 5: Requests for Correction of Personal Information and Notations

Disposition for Correction Requests Received	Number
Notations attached	0
Requests for correction accepted	0
Total	0

Section 6: Extensions

6.1 Reasons for extensions

Number of requests where an extension was taken				15(a)(i) Interference with operations				15 (a)(ii) Consultation			15(b) Translation purposes or conversion
				Further review required to determine exemptions	Large volume of pages	Large volume of requests	Documents are difficult to obtain	Cabinet ConfidenceSection (Section 70)	External	Internal
10				0	8	0	0	0	1	1	0

6.2 Length of extensions

Length of Extensions				15(a)(i) Interference with operations				15 (a)(ii) Consultation			15(b) Translation purposes or conversion
				Further review required to determine exemptions	Large volume of pages	Large volume of requests	Documents are difficult to obtain	Cabinet ConfidenceSection (Section 70)	External	Internal
1 to 15 days				0	0	0	0	0	0	0	0
16 to 30 days				0	8	0	0	0	1	1	0
31 days or greater											0
Total				0	8	0	0	0	1	1	0

Section 7: Consultations Received From Other Institutions and Organizations

7.1 Consultations received from other Government of Canada institutions and other organizations

Consultations	Other Government of Canada Institutions	Number of Pages to Review	Other Organizations	Number of Pages to Review
Received during the reporting period	0	0	1	30
Outstanding from the previous reporting period	0	0	0	0
Total	0	0	1	30
Closed during the reporting period	0	0	1	30
Carried over within negotiated timelines	0	0	0	0
Carried over beyond negotiated timelines	0	0	0	0

7.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation	Number of Days Required to Complete Consultation Requests
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121  to 180 Days	181 to 365 Days	More Than 365 Days	Total
Disclose entirely	0	0	0	0	0	0	0	0
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0

7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada

Recommendation	Number of days required to complete consultation requests
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121  to 180 Days	181 to 365 Days	More Than 365 Days	Total
Disclose entirely	0	0	0	0	0	0	0	0
Disclose in part	1	0	0	0	0	0	0	1
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	1	0	0	0	0	0	0	1

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1 Requests with Legal Services

Number of Days	Fewer Than 100 Pages Processed		100-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

8.2 Requests with Privy Council Office

Number of Days	Fewer Than 100 Pages Processed		100-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Section 9: Complaints and Investigations Notices Received

Section 31	Section 33	Section 35	Court action	Total
0	0	0	0	0

Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)

10.1 Privacy Impact Assessments

  

Number of PIAs completed	0
Number of PIAs modified	0

10.2 Institution-specific and Central Personal Information Banks

Personal Information Banks	Active	Created	Terminated	Modified
Institution-specific	13	0	0	1
Central	0	0	0	0
Total	13	0	0	1

Section 11: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)

11.1 Privacy Impact Assessments

  

Number of material privacy breaches reported to TBS	0
Number of material privacy breaches reported to OPC	0

11.2 Non-Material Privacy Breaches

Number of material privacy breaches	1

Section 12: Resources Related to the Privacy Act

12.1  Allocated Costs

Expenditures	Amount
Salaries	$91,989
Overtime	$0
Goods and Services	$25,594
Professional services contracts	$25,594
Other	$0
Total	$117,583

12.2  Human Resources

Resources	Person Years Dedicated to Privacy Activities
Full-time employees	0.787
Part-time and casual employees	0.456
Regional staff	0.000
Consultants and agency personnel	0.100
Students	0.000
Total	1.343

Appendix C: Supplemental Statistical Report

Supplemental Statistical Report on the Access to Information Act and the Privacy Act

Name of institution: Natural Resources Canada
Reporting period: 2021-04-01 to 2022-03-31

Section 1: Capacity to Receive Requests under the Access to Information Act and the Privacy Act

Enter the number of weeks your institution was able to receive ATIP requests through the different channels.

	Number of Weeks
Able to receive requests by mail	52
Able to receive requests by email	52
Able to receive requests through the digital request service	52

Section 2: Capacity to Process Records under the Access to Information Act and the Privacy Act

2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.

  

	No Capacity	Partial Capacity	Full Capacity	Total
Unclassified Paper Records	0	0	52	52
Protected B Paper Records	0	0	52	52
Secret and Top Secret Paper Records	0	52	0	52

2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels.

  

	No Capacity	Partial Capacity	Full Capacity	Total
Unclassified Electronic Records	0	0	52	52
Protected B Electronic Records	0	0	52	52
Secret and Top Secret Electronic Records	26	26	0	52

Section 3: Open Requests and Complaints Under the Access to Information Act

3.1 Enter the number of open requests that are outstanding from previous reporting periods.

Fiscal Year Open Requests Were Received	Open Requests that are Within Legislated Timelines as of March 31, 2022	Open Requests that are Beyond Legislated Timelines as of March 31, 2022	Total
Received in 2021-2022	180	40	220
Received in 2020-2021	115	50	165
Received in 2019-2020	71	20	91
Received in 2018-2019	1	15	16
Received in 2017-2018	0	12	12
Received in 2016-2017	0	3	3
Received in 2015-2016 or earlier	0	0	0
Total	367	140	507

3.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.

Fiscal Year Open Complaints Were Received by Institution	Number of Open Complaints
Received in 2021-2022	6
Received in 2020-2021	0
Received in 2019-2020	0
Received in 2018-2019	1
Received in 2017-2018	3
Received in 2016-2017	0
Received in 2015-2016 or earlier	11
Total	21

Section 4: Open Requests and Complaints Under the Privacy Act

4.1 Enter the number of open requests that are outstanding from previous reporting periods.

Fiscal Year Open Requests Were Received	Open Requests that are Within Legislated Timelines as of March 31, 2022	Open Requests that are Beyond Legislated Timelines as of March 31, 2022	Total
Received in 2021-2022	3	0	3
Received in 2020-2021	0	0	0
Received in 2019-2020	0	0	0
Received in 2018-2019	0	0	0
Received in 2017-2018	0	0	0
Received in 2016-2017	0	0	0
Received in 2015-2016 or earlier	0	0	0
Total	3	0	3

4.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.

Fiscal Year Open Complaints Were Received by Institution	Number of Open Complaints
Received in 2021-2022	0
Received in 2020-2021	0
Received in 2019-2020	0
Received in 2018-2019	0
Received in 2017-2018	0
Received in 2016-2017	0
Received in 2015-2016 or earlier	0
Total	0

Section 5: Social Insurance Number (SIN)

Did your institution receive authority for a new collection or new consistent use of the SIN in 2021-2022?	No