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Natural Resources Canada - 2021-26 Integrated Audit and Evaluation Plan Summary

Table of Contents

Acronyms

ADM
Assistant Deputy Minister
AEB
Audit and Evaluation Branch
AFC
Atlantic Forestry Centre
CAEE
Chief Audit and Evaluation Executive
CCMEO
Canada Centre for Mapping and Earth Observation
CERRC
Clean Energy for Rural and Remote Communities
CESD
Commissioner of the Environment and Sustainable Development
CFS
Canadian Forest Service
CIOSB
Chief Information Officer and Security Branch
CMSS
Corporate Management & Services Sector
CNSC
Canadian Nuclear Safety Commission
CPS
Communications Portfolio Sector
CRP
Corporate Risk Profile
DAC
Departmental Audit Committee
DFO
Fisheries and Oceans Canada
DG
Director General
DM
Deputy Minister
DP
Departmental Plan
DRF
Departmental Results Framework
DRR
Departmental Results Report
ECCC
Environment and Climate Change Canada
EIP
Energy Innovation Program
EIS
Early Intervention Strategy
EPPB
External Policy and Parntership Branch
ERB
Electricity Resources Branch
ETS
Energy Technology Sector
EV
Electric Vehicles
EVID
Electric Vehicles Infrastructure Demonstration Program
FAA
Financial Administration Act
FCM
Federation of Canadian Municipalities
FPB
Finance and Procurement Branch
FRA
Fraud Risk Assessment
FY
Fiscal Year
G&C
Grants and Contributions
GBA+
Gender-Based Analysis
GI
Green Infrastructure
GMF
Green Municipal Fund
GoC
Government of Canada
GSC
Geological Survey of Canada
HAOB
Hazards, Adaptation and Operations Branch
HC
Health Canada
HRB
Human Resources Branch
IA
Internal Audit
IAA
Impact Assessment Agency
IAEP
Integrated Audit and Evaluation Plan
IARS
Indigenous Affairs and Reconciliation Sector
IFI
Indigenous Forestry Initiative
IIA
Institute of Internal Auditors
IM
Information Management
IMT
Information Management Technology
IPOW
Indigenous Partnerships Office - West
IT
Information Technology
LC
Laboratories Canada
LCES
Low Carbon Energy Sector
LMS
Land and Minerals Sector
M
Million
MAF
Management Accountability Framework
MPMO
Major Projects Management Office
N/A
Not Available
NBCC
National Building Code of Canada
NCR
National Research Council
NFC
Northern Forestry Centre
NRCan
Natural Resources Canada
OAG
Office of the Auditor General of Canada
OCG
Office of the Comptroller General
OCS
Office of the Chief Scientist
OEE
Office of Energy Efficiency
OERD
Office of Energy Research and Development
OGD
Other Government Departments
OPI
Office of Primary Interest
PDRB
Planning, Delivery & Results Branch
PEB
Policy and Economics Branch
PERD
Program of Energy Research and Development
PFC
Pacific Forestry Centre
PIPs
Performance Information Profiles
PMEEC
Performance Measurement, Evaluation and Experimentation Committee
PRB
Petroleum Resources Branch
PS
Public Safety Canada
PSPC
Public Services and Procurement Canada
RCMs
Responsibility Centre Managers
SBP
Strategic Policy Branch
SPI
Strategic Policy and Innovation Sector
SPPIO
Strategic Petroleum and Policy Investment Office
TB
Treasury Board of Canada
TBC
To be Confirmed
TBD
To Be Determined
TBS
Treasury Board Secretariat
TC
Transport Canada
TCEI
Terrestrial Cumulative Effects Initiative
TMX
Trans Mountain Expansion Project
TEIB
Trade, Economics and Industry Branch
ZEV
Zero Emissions Vehicle

Introduction

The Integrated Audit and Evaluation Plan (IAEP), also referred to as the “Plan”, is prepared by the Audit and Evaluation Branch (AEB) of Natural Resources Canada (NRCan). It contains details on the roles of internal audit, evaluation, the AEB’s planning methodology, and the planned projects for fiscal years (FY) 2021-22 to 2025-26.

The Plan provides a roadmap outlining AEB’s future activity. However, consistent with emerging innovations in the respective disciplines, we strive to remain agile in monitoring and adapting to the changing context and environment of our work. Risk assessment and engagement with clients and partners is a continual activity. As new risks are identified, AEB may find it necessary to modify the Plan in consultation with senior management.

The IAEP is developed in accordance with the requirements of the Treasury Board of Canada (TB) Policy on Internal Audit, related directives and guidelines, the Institute of Internal Auditors’ (IIA) International Standards for the Professional Practice of Internal Auditing, Section 42.1 of the Financial Administration Act (FAA), and the TB Policy on Results.

Figure 1: Four (4) Key Phases of the AEB’s Planning Update

AEB’s approach to planning audits and evaluations is similar to the approaches recommended by the Treasury Board Secretariat (TBS) and Office of the Comptroller General (OCG). Figure 1 highlights the four key phases common to both the audit planning and the evaluation planning.

Figure 1 - Text version

This figure highlights the four key phases of the selection process when developing a robust Integrated Audit and Evaluation Plan (IAEP). It covers the initial stage where the audit universe and evaluation framework (AUEF) is defined, which consists of an array of potential NRCan programs and/or entities covering a period of up to 5 years, leading to the type of engagement that will be performed by the Audit and Evaluation Branch (AEB)- e.g. audit, evaluation, joint project. The first quadrant represents the potential range of projects, which include departmental programs, processes, policies, management activities and control functions, as well as departmental and government initiatives that collectively contribute to the achievement of the Department’s core responsibilities. The AEB uses the Departmental Results Framework (DRF) as well as NRCan's inventory of external legislated services to ensure that the AUEF’s composition is as complete as possible. There are approximately 100 auditable entities and 31 DRF inventory programs in the AUEF.

The next quadrant describes the environmental scan performed on the priorities of NRCan and the Government of Canada, respectively, in order to identify projects. A two-pronged process follows, which involves consultations with sector planners and senior management to obtain concurrence on possible audit topics, as well as verify evaluation requirements. The final quadrant outlines the prioritization and selection process, which is based on stated audit and evaluation requirements and the potential to add value to NRCan’s strategic outcomes and operational objectives. Part of this final stage includes seeking approval from the Deputy Minister on the IAEP, which consists of a 3-year plan for audit and 5-year plan for both evaluations and joint projects.

Planning Results: Audit, Evaluation, and Joint Projects for 2021-26

Tables 1 through 3 summarize the internal audit projects, joint audit and evaluation projects, and evaluations planned to start during FYs 2021-22 to 2025-26.  In total, 49 AEB projects are planned for the next five years.

Table 1 – Number of New AEB Projects for both Audit and Evaluation Functions

Table 1 does not include unconfirmed OCG horizontalFootnote 1 audits.

Table 1 – Number of New AEB Projects for both Audit and Evaluation Functions
Project type 2021-22 2022-23 2023-24 2024-25 2025-26
Audit Projects 3 4 4 N/A N/A
Evaluation Projects 4 4 5 4 4
Joint Audit and Evaluation Projects 1 3 1 3 2
Horizontal Evaluation Projects led by OGDs 3 2 0 2 0
TOTAL 11 13 10 9 6

Table 2 – AEB Projects Carried Forward from FY 2020-21

Assurance Engagements (3 projects)
Targeted Audit of IM-IT Security (CMSS)
Management of NRCan’s Scientific Activities (OCS, All science sectors)
NRCan’s Business Continuity Management Process (CMSS, All sectors)
Evaluation Projects (8 projects)
Clean Growth Hub (SPI)
Geoscience to Keep Canada Safe (LMS)
Climate Change Adaptation (LMS)
Clean Growth Funding Program (ETS)
HorizontalFootnote 1 - Indigenous Advisory and Monitoring Committees (NRCan lead) (MPMO)
HorizontalFootnote 1 - Clean Growth and Climate Change - International Cooperation (ECCC lead) (LCES, CFS,
SPPIO)
HorizontalFootnote 1 - Adapting to Impacts of Climate Change (Rollup) (ECCC lead) (LMS, CFS)
HorizontalFootnote 1 - Oceans Protection Plan (TC lead) (ETS)
Joint Audit and Evaluation Projects (2 projects)
Transition to the Departmental Results Framework (SPI, All Sectors)
Impact Canada Clean Technology Stream (ETS)

Table 3 – AEB Projects for Fiscal Years 2021-26

Projects are listed in the fiscal year of their initiation.

Table 3 – AEB Projects for Fiscal Years 2021-26
2021-2022 2022-2023 2023-2024 2024-2025 2025-2026
Audits
Targeted Audit - Cloud Computing and Storage (CMSS, All sectors) NRCan’s Security Function (CMSS) Targeted Audit - Cyber Security Action Plan  (CMSS, All sectors)    
Management of Procurement Services (CMSS,  All sectors) NRCan’s Capital Asset Management (Real Property, Equipment) (CMSS, All sectors) Workplace Wellness (CMSS, All sectors)
TerraCanada (CMSS, LMS)
(Scope TBD)
NRCan’s Data Strategy (SPI, OCS, CMSS) Implementation of NRCan’s IMT Strategy (CMSS, All sectors)
Targeted Audit - Management of NRCan’s Cost Recovery Projects (CMSS, key sectors) Targeted Audit - NRCan’s Risk Management Practices (SPI, All sectors)
TBD (OCG lead) TBD (OCG lead) TBD (OCG lead) TBD (OCG lead) TBD (OCG lead)
Joint projects
Spruce Budworm Early Intervention Strategy - Phase 2 (CFS) Energy Sector Cyber Security (LCES) Canadian Centre for Energy Information (Co-lead with Statistics Canada) (LCES) Oil Spill Recovery Technology Program – (ETS) NRCan’s International Activities (SPI, All sectors)
Implementation of Reconciliation Agenda (IARS, All Sectors) Provision of Federal Leadership in the Minerals and Metals Sector(LMS) Geo-mapping for Energy and Minerals (LMS)
Application of Gender-based Analysis Plusand Inclusion and Diversity (SPI, IARS, All Sectors) NRCan’s Contribution to the Space Strategy for Canada (SPI, LMS, CFS)
Evaluations
TMX Phase IV Partnership Office (NRCan lead, with DFO, ECCC, and TC) (MPMO) Energy Safety and Security, and Petroleum Resources (SPPIO, LCES) Forest Sector Competitiveness (including Forest Sector Innovation & Expanding Market Opportunities)(CFS) Energy Efficiency Program (including GI - Energy Efficient Buildings) (LCES) Geoscience to Keep Canada Safe (LMS)
Green Infrastructure (GI) -  Electric Vehicles Infrastructure Demonstration Program (ETS) GI - Smart Grids Program (ETS, LCES)and Emerging Renewables Program (LCES) GI - Clean Energy for Rural and Remote Communities Program (LCES, ETS, CFS) Green Infrastructure (GI) Synthesis HorizontalFootnote 1 Natural Climate Solutions Fund  (NRCan lead) (CFS)
Green Construction through Wood (CFS) Energy Innovation Program and Program of Energy Research and Development (ETS) Green Mining Innovation (LMS) Smart Renewables and Electrification Pathways (LCES) Home Energy Retrofit Initiative (LCES)
Indigenous Forestry Initiative (CFS) Wildfire Risk Management Program (CFS) Lower Carbon Transportation (including Zero Emissions Vehicle Infrastructure) (LCES) Geoscience for Sustainable Development of Natural Resources (LMS) Emissions Reduction Fund (LCES, ETS, SPPIO)
HorizontalFootnote 1 Green Municipal Fund (ECCC lead) (LCES) HorizontalFootnote 1 Terrestrial Cumulative Effects Initiative (ECCC lead) (MPMO) Pest Risk Management (CFS) HorizontalFootnote 1 Youth Employment and Skills Strategy (ESDC lead) (OCS)
HorizontalFootnote 1 Species at Risk Caribou (ECCC lead) (CFS, MPMO) HorizontalFootnote 1 Federal Contaminated Sites Action Plan Phase IV (ECCC lead) (CMSS) HorizontalFootnote 1 Genomics Research and Development Initiative (Shared Priority Projects) (NRC lead) (CFS)
HorizontalFootnote 1 Impact Assessment and Regulatory Processes (IAA lead)(CFS, SPPIO, LMS, SPI, MPMO, OCS, CPS)

Follow-up on Audit and Evaluation Recommendations

AEB conducts follow-up on all audit and evaluation recommendations, from both internal and external providers. The follow-up process at NRCan consists of two rounds of follow-up each fiscal year, reporting to NRCan’s DAC and Performance Measurement, Evaluation, and Experimentation Committee (PMEEC) in September and March.

In each round of follow-up, management self-assesses the implementation progress for each recommendation and associated action plan. When the self-assessment is that a recommendation and action plan have been fully implemented, AEB validates it by:

  • conducting interviews;
  • reviewing supporting documentation; and
  • performing analysis and testing based on risk.

Resources and Capacity

The AEB’s forecasted budget for FY 2021-22 is $5.1 million, of which $3.1 million is allocated to the audit function and the remaining $2 million to the evaluation function. An estimate of total resource capacity available was developed and allocated to AEB activities using metrics based on past experience. Approximately 7000 person days, equating to 38 professional positions, are required in FY 2021-22 to deliver the Plan. These resources provide AEB with the capacity to deliver not only direct assurance engagements, evaluations, and advisory services, but also other activities such as strategic and risk-based planning, follow-up on the implementation of recommendations, special studies, performance reporting, professional practices, and external audit liaison work.  

Appendix 1: Five Year Evaluation Schedule (FYs 2021-26)

This table is based on the planned year of approval of the evaluation.

The schedule, scope, and objectives of horizontal evaluations depend on the decisions of the lead department or agency. Information in this IAEP for 2021-26 is based on AEB’s current understanding.

Five Year Evaluation Schedule (FYs 2021-26)
Departmental Results Framework (DRF) Inventory Program Evaluations to be approved in 2021-22 to 2025-26) Planned year of approval Estimated program spending in 2021-22 covered by evaluation Total planned Program spending in 2021-22 Evaluation drivers

Notes:

(1) N/A – For numbered programs, those indicated Not Applicable (“N/A”) have no planned evaluations. In these cases, the spending is either recently evaluated; scheduled for an evaluation to be completed in 2026-27; or deemed to be low risk and low priority at this time. Over time, AEB will cover all departmental programs in its evaluation activity.

(2) TBD - To be determined.

(3) For Internal Services programs, “N/A” indicates that in general, AEB does not currently track spending coverage information for the program.

(4) Calculation of total coverage excludes DRF Inventory Program 3.05 Statutory Payments (exempt from evaluation). If internal services are also excluded, then the coverage percentage is 89%.

1.01 Canadian Geodetic Survey: Spatially Enabling Canada None N/A $0 $5,461,778 N/A
1.02 Geological Knowledge for Canada’s Onshore and Offshore Land Joint audit and evaluation of Geo-mapping for Energy and Minerals 2024-25 $16,909,425 $38,927,281 Departmental priority
1.03 Core Geospatial Data Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA-led) 2022-23 $5,500,00 $19,016,316 TB commitment
1.04 Canada-US International Boundary Treaty None N/A $0 $1,962,409 N/A
1.05 Canada Lands Survey System None N/A $0 $12,812,484 N/A
1.06 Geoscience for Sustainable Development of Natural Resources Evaluation of Geoscience for Sustainable Development of Natural Resources 2025-26 $26,309,058 $30,309,058 Departmental priority
Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $4,000,000 TB commitment
1.07 Pest Risk Management Joint audit and evaluation of Spruce Budworm Early Intervention Strategy (Phase 2) 2021-22 $30,917,016 $67,693,679 FAA requirement
TB commitment
Evaluation of Pest Risk Management Program 2023-24 $36,776,663 Departmental priority
1.08 Forest Climate Change Horizontal Evaluation of Clean Growth and Climate Change – International Cooperation  (ECCC lead) 2021-22 $300,000 $11,098,948 TB commitment
Horizontal Evaluation of Natural Climate Solutions Fund (NRCan lead) 2025-26 $10,798,948 FAA requirement
TB commitment
1.09 Climate Change Adaptation Evaluation of Climate Change Adaptation 2021-22 $9,655,181 $9,655,181 TB commitment
Horizontal Evaluation of Adapting to Impacts of Climate Change (Roll-up) (ECCC lead) 2022-23 TB commitment
1.10 Explosives Safety and Security None N/A $0 $8,151,097 N/A
1.11 Geoscience to Keep Canada Safe Evaluation of Geoscience to Keep Canada Safe 2021-22 $16,716,816 $27,466,816 TB commitment
Evaluation of Climate Change Adaptation Program 2020-21 $550,000 TB commitment
Horizontal Evaluation of Adapting to Impacts of Climate Change (Roll-up) (ECCC-led) 2022-23 TB commitment
1.12 Wildfire Risk Management Evaluation of Wildfire Risk Management Program 2023-24 $13,502,937 $13,502,937 Departmental Priority
1.13 Polar Continental Shelf Program None N/A $0 $6,311,032 N/A
2.01 Energy Innovation and Clean Technology Evaluation of Clean Growth Hub 2021-22 $0 $228,004,159 TB commitment
Joint audit and evaluation of Impact Canada Clean Technology Stream 2021-22 $23,868,022 FAA requirement
Evaluation of Clean Growth Funding Program 2021-22 $32,913,309 FAA requirement
TB commitment
Evaluation of GI –  Electric Vehicles and Alternative Fuels Infrastructure Demonstration 2021-22 $0 FAA requirement
Evaluation of Energy Innovation Program and Program of Energy Research and Development 2022-23 $92,641,850 FAA requirement
Horizontal Evaluation of Oceans Protection Plan (TC lead) 2022-23 $1,195,800 TB commitment
Evaluation of GI - Smart Grids and Emerging Renewables 2023-24 $5,380,691 FAA requirement
TB commitment
Evaluation of GI - Clean Energy for Rural and Remote Communities 2024-25 $14,411,604 FAA requirement
TB commitment
Joint audit and evaluation of Oil Spill Recovery Technology Program 2024-25 $2,000,000 Departmental priority
Evaluation of Emissions Reduction Fund 2025-26 $7,000,000 Departmental priority
2.02 Green Mining Innovation Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $500,000 $15,444,321 TB commitment
Evaluation of Green Mining Innovation Program 2023-24 $14,944,321 Departmental priority
2.03 Fibre Solutions None N/A $0 $13,032,148 N/A
2.04 Sustainable Forest Management Horizontal Evaluation of Species at Risk - Caribou (ECCC lead) 2022-23 $518,950 $15,323,901 TB commitment
Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $1,500,000 TB commitment
2.05 Cumulative Effects Horizontal Evaluation of Species at Risk - Caribou (ECCC lead) 2022-23 $518,950 $8,141,643 TB commitment
Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $500,000 TB commitment
2.06 Lower Carbon Transportation Evaluation of Lower Carbon Transportation (including Zero Emissions Vehicle Infrastructure) 2024-25 $80,000,000 $627,506,321 FAA requirement
TB commitment
Evaluation of Emissions Reduction Fund 2025-26 $547,506,321 Departmental priority
2.07 Electricity Resources Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $1,000,000 $101,669,918 TB commitment
Joint audit and evaluation of Energy Sector Cyber Security 2022-23 $3,000,000 Departmental priority
Evaluation of GI - Smart Grids and Emerging Renewables 2023-24 $61,063,216 FAA requirement
TB commitment
Evaluation of GI – Clean Energy for Rural and Remote Communities Program 2024-25 $35,951,391 FAA requirement
TB commitment
Evaluation of Smart Renewables and Electrification Pathways 2025-26 $655,311 FAA requirement
2.08 Energy Efficiency Horizontal Evaluation of Green Municipal Fund (ECCC lead) 2021-22 TBD $361,391,480 FAA requirement
Evaluation of GI – Clean Energy for Rural and Remote Communities Program 2024-25 $5,000,000 FAA requirement
TB commitment
Evaluation of Energy Efficiency Program (including Energy Efficient Buildings) 2025-26 $356,391,480 FAA requirement
TB commitment
2.09 Energy and Climate Change Policy Joint audit and evaluation of Canadian Centre for Energy Information 2023-24 $3,370,877 $11,305,752 TB commitment
2.10 Innovative Geospatial Solutions Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $1,500,000 $18,603,029 TB commitment
Joint audit and evaluation of NRCan’s Contribution to the Space Strategy for Canada 2025-26 $10,000,000 Departmental priority
3.01 Forest Sector Competitiveness Evaluation of Green Construction through Wood 2022-23 $17,328,250 $138,921,287 FAA requirement
Evaluation of Indigenous Forestry Initiative 2022-23 $4,178,498 Departmental priority
Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $300,000 TB commitment
Evaluation of GI – Clean Energy for Rural and Remote Communities program 2024-25 $9,798,834 FAA requirement
TB commitment
Evaluation of Forest Sector Competitiveness (including Forest Sector Innovation & Expanding Market Opportunities) 2024-25 $105,715,705 FAA requirement
Horizontal Evaluation of Genomics Research and Development Initiative (Shared Priority Projects) (NRC lead) 2025-26 $1,600,000 TB commitment
3.02 Provision of Federal Leadership in the Minerals and Metals Sector Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $500,000 $15,614,752 TB commitment
Joint Audit and Evaluation of Provision of Federal Leadership in the Minerals and Metals Sector 2025-26 $15,114,752 Departmental priority
3.03 Energy Safety and Security, and Petroleum Resources Horizontal Evaluation of Impact Assessment and Regulatory Processes (IAA lead) 2022-23 $1,500,000 $11,961,535 TB commitment
Evaluation of Energy Safety and Security, and Petroleum Resources 2023-24 $10,461,535 Departmental priority
3.04 International Energy Engagement Horizontal Evaluation of Clean Growth and Climate Change – International Cooperation  (ECCC lead) 2021-22 $2,044,069 $3,938,372 TB commitment
3.05 Statutory Offshore Payments N/A N/A N/A $214,944,497 Exempt from evaluation due to statutory status of payments
3.06 Natural Resources Canada's Indigenous Partnerships Office - West Horizontal Evaluation of Indigenous Advisory and Monitoring Committees (NRCan lead) 2021-22 $16,770,342 $22,495,799 FAA requirement
TB commitment
3.07 The Resource Partnerships Sector Evaluation of TMX Phase IV Partnership Office 2021-22 $6,240,000 $27,392,011 TB commitment
Horizontal Evaluation of Terrestrial Cumulative Effects  Initiative (ECCC lead) 2023-24 $5,083,655 TB commitment
3.08 Youth Employment and Skills Strategy - Science & Technology Internship Program (Green Jobs) Horizontal Evaluation of the Youth Employment and Skills Strategy 2024-25 $611,995 $611,995 FAA requirement
INTERNAL SERVICES
Management and Oversight Joint audit and evaluation of NRCan's Corporate Governance 2021-22 N/A3 $52,495,129 Departmental priority
Joint audit and evaluation of Transition to the Departmental Results Framework 2021-22 N/A3 Departmental priority
Joint audit and evaluation of Implementation of Reconciliation Agenda
2023-24 N/A3 Departmental priority
Joint audit and evaluation of the Application of Gender-based Analysis Plus (GBA+) and Diversity and Inclusion 2023-24 N/A3 Departmental priority
Communications
None N/A N/A3 $12,045,326 N/A
Legal Services None N/A N/A3 $2,020,572 N/A
Human Resources None N/A N/A3 $19,494,495 N/A
Financial Management None N/A N/A3 $14,639,263 N/A
Information Management None N/A N/A3 $8,577,232 N/A
Information Technology None N/A N/A3 $22,401,308 N/A
Real Property (Domestic) Horizontal Federal Contaminated Sites Action Plan Phase IV (ECCC lead) 2023-24 $1,058,507 $13,023,124 TB commitment
Material Management None N/A N/A3 $1,195,119 N/A
Acquisition Management None N/A N/A3 $3,641,155 N/A
TOTAL: $ 1,668,074,27944 $2,238,204,65944  
Percentage of FY 2021-22 planned spending covered by five-year IAEP: 82%4

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